Process Coordinator & Executive Assistant

Company: Maloo Finance | Nagpur

About the Role

We are looking for a highly organized, proactive, and responsible process coordinator & executive assistant who will work closely with management and coordinate with different departments to ensure that daily operations, follow-ups, and assigned tasks are completed on time.

This role requires someone who takes ownership, follows up consistently, maintains trackers, and ensures that things actually get done rather than just waiting for instructions.

You will work directly with management and get exposure to business operations, process management, and execution.

Key Responsibilities

1. Process Monitoring & FMS Management

- Regularly monitor Flowchart Monitoring Sheets (FMS), checklists, and task trackers.
- Ensure employees complete their assigned tasks within the defined timelines.
- Follow up with respective team members on pending tasks.
- Identify delays, bottlenecks, and incomplete processes.
- Escalate unresolved issues to management.

2. Team Coordination & Follow-ups

- Coordinate with different departments and employees to ensure smooth execution of daily activities.
- Take regular updates on assigned responsibilities.
- Ensure pending tasks are closed rather than repeatedly carried forward.
- Communicate professionally with employees across different seniority levels.
- Raise and track system-related issues and support tickets.

3. Management Support & Special Assignments

- Work directly with management on day-to-day assignments and special projects.
- Handle miscellaneous administrative and coordination tasks assigned by management.
- Research, organize information, and prepare reports whenever required.




- Ensure instructions given by management are properly executed and followed through.

4. Business Process & Learning Coordination

- Assist in implementing business processes, systems, and management practices.
- Maintain trackers for initiatives and action points arising from management meetings and business coaching programs.
- Coordinate implementation and follow-ups of action points from Rahul Jain's Business Mastery Program (BMP).
- Track progress and ensure commitments are completed within timelines.

5. Reporting & Documentation

- Maintain daily and weekly task trackers.
- Prepare pending-task reports and follow-up summaries.
- Maintain proper documentation and records.
- Provide regular updates to management on completed, pending, and delayed activities.

Skills & Requirements

- Excellent follow-up and coordination skills.
- Solid communication skills (Hindi, Marathi and English).
- Good command of Google Sheets, Google Docs and Google Workspace.
- Ability to organise multiple tasks and manage deadlines.
- Comfortable coordinating with employees at different levels.
- Strong sense of ownership and responsibility.
- Attention to detail and ability to work independently.

Who Should Apply?

- Someone who enjoys organising things and getting work completed.
- Someone who does not hesitate to follow up with people.
- Someone who is comfortable working directly with business owners and management.
- Someone who is proactive, disciplined and solution-oriented.

Important: This is an execution-oriented role. The person will be expected to take ownership of assigned responsibilities and ensure timely completion, not merely pass on instructions.

Work Location

Nagpur, Maharashtra

Pay: ₹8,086.00 - ₹20,000.00 per month

Work Location: In person

📌 Process Co-ordinator (Nagpur)
🏢 Maloo Finance
📍 Nagpur