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Job Purpose The Tender Executive will be responsible for identifying preparing and managing all tendering and bidding activities for the organization This role involves coordinating cross-functional teams to ensure accurate compliant and timely submission of proposals maintaining vendor registrations and overseeing all post-award activities including contract execution inspection coordination and payment follow-up Key Responsibilities Tender Identification and Proposal DevelopmentTender Sourcing Vetting Proactively identify and monitor procurement portals government tenders and online bidding platforms for relevant RFPs RFQs and EOIs Bid Preparation Submission Manage the end-to-end preparation of technical and commercial proposals ensuring all documentation is accurate complete and submitted within deadlines Compliance Assurance Ensure that all bid submissions comply with client requirements and internal policies Financial Instruments Coordinate preparation and submission of Earnest Money Deposits EMD Performance Bank Guarantees PBG and related financial securities Cross-Functional Coordination Liaise with internal departments Sales Finance Operations Technical to compile tender inputs and ensure alignment with customer requirements Vendor Qualification and Contract Execution Vendor Registration Lead the process for vendor registration and pre-qualification on client procurement portals Documentation Management Maintain updated records of company credentials licenses certifications and statutory documents required for tender participation and vendor onboarding Inspection Coordination Serve as the primary contact for client or third-party inspections e g Pre-Dispatch Inspection - PDI Audit Compliance Coordinate audit readiness by ensuring all packaging labeling and documentation CoA test reports etc meet contractual and regulatory standards Non-Conformance Resolution Record and monitor non-conformities raised during inspections and collaborate with technical teams for timely corrective action Post-Award Management and Financial Follow-Up Contract Negotiation Clarifications Support participation in pre-bid meetings technical clarifications and contract negotiation discussions Invoice Payment Tracking Monitor invoice submissions and proactively follow up with clients to ensure timely payments in accordance with agreed terms Dispute Management Investigate and resolve financial or documentation-related discrepancies that could delay payments or contract closure Reporting Maintain comprehensive reports on tender activity bid success rates pipeline status and receivables performance Contract Closure Ensure timely release and closure of all financial securities PBGs EMD refunds after contract completion Key Skills Competencies Solid understanding of tendering procedures government procurement processes and bid management Excellent attention to detail and document management skills Strong coordination and communication skills to manage multiple stakeholders Proficiency in MS Office Excel Word PowerPoint and experience with e-tendering portals Ability to handle multiple tenders simultaneously under tight deadlines Analytical thinking and problem-solving abilities Requirements Education Experience Education Any graduate or post graduate Experience 1-3 years of experience in tendering proposal management or commercial operations preferably in manufacturing engineering or EPC sectors Benefits PF and ESIC Paid leaves Job Information Date Opened 11 12 2025 Job Type Full time Industry Chemicals Work Experience 1-3 years Salary 0 - 2 4 Lac City Kolkata State Province West Bengal Country India Zip Postal Code 700046

Apply on Kit Job: kitjob.in/job/46injd

📌 Tender Executive (West Bengal)
🏢 Chemtex Speciality
📍 West Bengal