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Executive Assistant to the MD

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Location: Mangalore, Karnataka (Onsite)

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Experience: 3-4 Years

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Job Type: Full-time (starts with 6-month Probationary period)

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About the Company

nCoReason.ai is a fast-growing HealthTech company operating at the intersection of Life Sciences and Technology. We are building advanced analytical platforms to help pharmaceutical companies and healthcare organizations make data-driven decisions with precision and confidence.n

About the Role: We are looking for a highly organized, sharp, and proactive Executive Assistant to act as the primary support pillar for our Managing Director (MD) in India.

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This isn’t a typical "secretarial" job—you will be the MD's "Right Hand," gatekeeper, and operational organizer. While our Program Management team handles project execution, your mission is to protect the MD’s time, streamline their daily operations, and ensure the Mangalore office runs with absolute professionalism.

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Please Note: This is a strictly operational role focused on business coordination and executive assistance. It does not involve Human Resource (HR), Recruitment, or Payroll responsibilities

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Key Responsibilities

- The MD’s Gatekeeper: Proactively manage the MD’s complex calendar, prioritize their inbox, resolve scheduling conflicts, and ensure they are briefed and prepared for all daily meetings.
- Global Coordination: Coordinate seamlessly with US stakeholders and executive assistants to schedule cross-time-zone meetings without friction.
- Meeting Intelligence: Attend key leadership meetings to record accurate minutes, track action items, and follow up with internal team members to ensure the MD's directives are being executed.
- Information & Document Management: Draft professional correspondence, manage confidential company files in SharePoint, and assist with formatting executive presentations or operational research.
- Local Office Rhythm: Serve as the administrative anchor for the Mangalore office,



ensuring day-to-day office workflows are smooth, professional, and aligned with the MD's standards.

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What We Need (Requirements)

- Education: Master’s Degree is mandatory (MBA, M.Com, or similar). (Candidates with a flair for management are highly preferred).

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- Experience: 3-4 years of experience in Executive Administration, Office Management, or highly organized administrative roles.
- Fierce Organization: Proven ability to manage chaotic schedules, handle multiple requests simultaneously, and never let details slip through the cracks.
- Communication: Professional-grade written and verbal English skills.

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You will frequently draft emails and correspondence on behalf of the MD.
- Technical Proficiency: Advanced expertise in Microsoft 365 (Outlook calendar mastery is critical, along with Word, Excel, PowerPoint) and collaboration tools (Teams/Zoom).
- Discretion: High level of integrity and ability to handle strictly confidential business information.

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Nice to Have (Bonus)

- Previous experience supporting a C-level executive or Founder.
- Experience working in a tech startup environment.
- Familiarity with organizing corporate travel logistics or company events.

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Why Join CoReason.ai?

- Global Exposure: Gain experience coordinating workflows for international operations.
- Skilled Growth: Work directly with senior leadership in a structured, high-performance environment

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- Standard 5-day corporate work week (Monday-Friday).
- Location: Work from our office in Mangalore.

Please email your CV to: [email protected], [email protected]

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Job Type: Full-time

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Pay: ₹35,000.00 - ₹45,000.00 per month

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Ability to commute/relocate

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- Mangalore, Karnataka: Reliably commute or planning to relocate before starting work (Required)
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nApplication Question(s):nn
- Do you currently reside in Mangalore, Udupi, or the immediate surrounding region?
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nExperience:nn
- Practice: 1 year (Preferred)
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nLocation:nn
- Mangalore, Karnataka (Preferred)
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nWork Location: In person

Apply on Kit Job: kitjob.in/job/4d1zui

📌 Executive Assistant to MD (Mangalore)
🏢 CoReason.ai
📍 Mangalore