Key Responsibilities Executive Support Provide comprehensive administrative support to the Director managing their calendar meetings and appointments Coordinate travel arrangements including booking flights hotels and transportation for the Director and other senior executives as needed Prepare reports presentations and documents for the Director s meetings with internal and external stakeholders Liaison Communication Act as the primary point of contact for all communication with the Director both internally and externally Draft and proofread correspondence emails and other documentation on behalf of the Director Maintain effective communication and strong working relationships with stakeholders including clients contractors suppliers and senior management Document Management Record-Keeping Organize and maintain the Director s files documents and records ensuring timely retrieval and proper archiving Oversee document scanning categorization and digital file management to ensure seamless access to important files Assist in the preparation and editing of important documents contracts and reports Meeting Event Coordination Organize and manage meetings including scheduling preparing agendas and ensuring all necessary materials are available Attend meetings with the Director as needed and take minutes to provide follow-up on action items Coordinate logistics for events presentations and conferences including internal and external meetings with key stakeholders Confidentiality Data Management Handle sensitive information with the utmost confidentiality and discretion Ensure all documentation reports and communications remain secure and comply with the company s data management standards Desired Skills Qualifications Education Bachelor s degree or equivalent preferably in Business Administration Management or related field Experience Minimum of 3 years of experience in an Executive Assistant role or similar administrative position preferably supporting senior leadership in the construction industry Languages Fluency in English Marathi and Hindi both written and spoken is essential Technical Skills Advanced proficiency in MS Office Suite Word Excel PowerPoint Outlook Familiarity with document management database management systems and document scanning is a plus Soft Skills Excellent verbal and written communication skills Strong organizational skills and attention to detail Ability to manage multiple tasks simultaneously and meet deadlines Professional calm and approachable personality with a focus on customer service Ability to work independently and anticipate the needs of the Director Personal Attributes Professional polished and confident demeanor Strong work ethic and ability to handle high-pressure situations with ease Job Type Full time Application Question s What is your expected CTC Work Location In person

📌 Executive Assistant To Director [costruction Industry] (Maharashtra)
🏢 Posimind consulting
📍 Maharashtra