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Position Overview

Designation: EA to MD

- Location: Nariman Point, Mumbai
- Reporting To: Managing Director
- Work Timings: 9am - 6pm
- Work Days: Monday - Saturday (2 saturdays off)
- Industry: Healthcare / Veterinary Services

- Schedule Management: Prioritize and optimize the Managing Director’s calendar, ensuring optimal alignment with strategic company goals.
- Gatekeeping: Screen and direct correspondence, fielding inquiries from stakeholders, clients, and internal staff.
- Stakeholder management: Serve as the liaison between the executive office, internal teams, and external partners.
- Meeting coordination: Build meeting agendas, record detailed minutes of meetings (MoMs), and track pending action items.
- Data collection: Gather daily, weekly, and monthly operational metrics from various department heads.
- Travel & Logistics: Plan comprehensive domestic and international travel itineraries, and accurately reconcile expense reports.
- Project Support:



Manage ad-hoc operational initiatives, prepare presentation decks, take meeting minutes, and track action items.
- Relationship Management: Build trusting relationships with internal teams and external partners on behalf of the executive.

Essential Qualifications & Requirements

- Experience: 8+ years of proven experience in an administrative or senior support role reporting to senior management.
- Technical Skills: Advanced proficiency in productivity tools such as MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Soft Skills: Superior emotional intelligence, trustworthiness, and the ability to anticipate needs proactively.
- Communication: Exceptional written and verbal communication skills to draft memos and communications with clarity and professionalism

📌 We are hiring for Executive Assistant for veterinary services and pet healthcare industry (Mumbai)
🏢 Talisman HR Solutions
📍 Mumbai