As Travel and Expense Specialist, you will support positive and successful company development by efficiently Travel Management by using a powerful Travel Expense Cloud Solution and ERP-systems. In your role, you will actively shape Accounting 4.0 and Digital Finance.
Minimum work experience:
Experience on Travel Expense, Accounting, Purchase or Human Resources position
- For Junior: 1-3 years
- For Senior: over 5 years
Educational Qualification
- Higher Education in economics
Subject Matter Expertise
- Valuable knowledge of accounting principles and tax rules/fiscal regulations
- Very good knowledge of German and/or English
Practical Skills
- Ability to develop, maintain and execute defined audit support and analysis tasks based on specifications provided by HQ IT Audit
Technical Skills
- Knowledge of ERP systems
- Knowledge of MS Office (Excel, Word)
- Analytical skills
- Ability to work both independently and with the team
- Cooperation with international environment
- Customer focus, orientation on the customer needs
- Pro-active attitude and initiatives
- Ability to work under change management and migration of tasks
- Good interpersonal and communicational skills
Area Of Responsibility Manage verification and approval of travel expense reports by using a Cloud based travel expense tool. The basic of your daily work is our Travel Expense Guideline.
Detail steps
- Receive Travel Expense Reports via Workflow from our employees.
- Verification of all contained Positions:
- completeness
- attached Documents
- VAT Requirements (currently only for Germany)
- Wage Tax Requirements
- Approval of correct Travel expense Reports
For Junior:
- More complex cases done with assistance of senior colleagues
- Assisting with any tasks and reporting related to Travel Expense settlement
- Support in clearing process with our Employees in case of differences.
- Assistance in payment run in ERP-System (SAP)
- Support our employees in case of technical and handling problems
For Senior:
- Holding lead position to more complex cases for area of TE expertise
- Preparation of reports related to Travel Expense settlement
- Start Clearing process with our Employees in case of differences.
- Analysing and valuation of technical insufficiencies (User perspective, not IT perspective)
- Payment run in ERP-System (SAP)
- Preparation of IT Tickets and evaluation with Key-User
- Coordination and support within initiatives, projects helping to improve Travel Expense tool
- Active participation in projects related to changes, designing travel expense processes, optimalisation etc.
- Assistance and support for other travel expense specialists in daily duties
- Support our employees in case of technical and handling problems.