A. Corporate Governance & Board Management- Governance Stewardship- Serve as the custodian of corporate governance practices across the organisation.- Strengthen governance frameworks, compliance structures, and policy systems aligned with business growth and IPO preparedness.- Ensure adherence to Companies Act, 2013, SEBI regulations LODR, SDD, IDR, UPSI regulations (as applicable), secretarial standards, and other corporate governance requirements.- Advise leadership on governance implications of strategic, operational, financial, and organisational decisions.- Lead the implementation of the organisation in transitioning toward institutional and listed-company governance standards.- Board & Committee Management- Manage end-to-end Board, Committee, AGM, and EGM processes.- Prepare agendas, notices, Board papers, presentations, resolutions, and minutes.- Ensure timely circulation of governance materials and maintenance of decision records.- Track closure of action items arising from Board and Committee meetings.- Support Directors and management on governance responsibilities, disclosures, and statutory obligations.- Facilitate effective Board functioning and governance transparency.- Policy & Governance Frameworks- Develop and strengthen governance policies, delegation matrices, compliance trackers, and approval frameworks.- Lead implementation of governance mechanisms aligned with future listing requirements.- Build governance documentation systems and reporting structures to improve organisational control and accountability.- - B. Regulatory, Secretarial & Compliance Management- Secretarial Compliance- Ensure end-to-end compliance under the Companies Act, 2013 and allied corporate laws.- Manage all Stock Exchange filings, statutory returns, disclosures, resolutions, and regulatory submissions.- Maintain statutory registers, minutes books, disclosures, records, and secretarial documentation.- Ensure timely filing of annual returns, financial statements, and event-based compliances.- Drive and ensure secretarial audits and compliance certifications.- Regulatory Coordination- Liaise with Registrar of Companies (ROC),



Ministry of Corporate Affairs (MCA), SEBI, stock exchanges (as applicable), and other regulatory authorities.- Monitor changes in applicable laws, governance standards, and compliance requirements.- Proactively assess compliance impact and drive implementation across the organisation.- Drive and ensure with external consultants, legal counsel, merchant bankers, and advisors during strategic and IPO-related initiatives.Institutional Governance & Investor ReadinessBuild governance culture aligned with institutional investor expectations.
- Ensure high standards of disclosure discipline, compliance transparency, and Board effectiveness.
- Strengthen governance frameworks to support future public market participation and institutional funding.IPO & Institutional ReadinessLead and coordinate IPO readiness and listing-related activities including:- DRHP preparation support- Due diligence coordination- Secretarial due diligence- Corporate restructuring support- Capital restructuring and pre-IPO compliance alignment- SEBI and Stock Exchange coordination- Corporate governance readiness- Investor and disclosure readiness-
- Work closely with Merchant Bankers, Legal Counsels, Auditors, Registrars, and other IPO intermediaries throughout the IPO lifecycle.C. Risk, Legal & Governance Controls- Governance Risk Management- Identify and monitor governance, regulatory, and statutory compliance risks.- Build proactive compliance monitoring mechanisms to prevent legal and regulatory exposure.- Ensure closure of governance gaps, audit observations, and compliance action items.- Support leadership with risk-informed governance recommendations.- Legal & Documentation Coordination- Coordinate with legal advisors on contracts,



agreements, notices, litigation-related documentation, and regulatory correspondence.- Support vetting and maintenance of key commercial and legal agreements.- Ensure confidentiality, integrity, and systematic maintenance of governance and legal records.- Support compliance-related documentation for financing, expansion, restructuring, and strategic transactions.D. Operational Excellence & Institutionalisation- Process Excellence- Drive standardisation and digitisation of secretarial and governance processes.- Build scalable compliance systems and governance trackers across AMW’s operations.- Coordinate with plant locations and corporate teams for timely compliance submissions and governance documentation.- Improve process efficiency, compliance visibility, and reporting discipline.- Cross-Functional Governance Integration- Work closely with Finance, HR, Operations, Legal, and Plant leadership teams on governance-linked matters.- Support compliance alignment across labour laws, POSH, CSR, related-party transactions, documentation controls, and statutory reporting.- Act as a central governance coordination point across functions and entities.E. Listed Company & SEBI Compliance ManagementEnsure compliance with SEBI (LODR) Regulations, 2015 and all applicable stock exchange requirements.
- Handle compliance relating to SEBI PIT Regulations including:- UPSI management- Structured Digital Database (SDD)- Trading Window controls- Code of Conduct administration- Designated Persons complianceInsider trading monitoring and reporting.
- Manage Board disclosures, corporate announcements, stock exchange filings, and governance reporting.
- Ensure compliance with Corporate Governance requirements applicable to listed entities.
- Coordinate with RTA, Depositories, Stock Exchanges, and SEBI-related intermediaries.
- Drive implementation of governance and compliance systems required for listed-company operations.
- Support investor communication, governance disclosures, and institutional compliance frameworks.

📌 Company Secretary (Vadodara)
🏢 Agrawal Metal Works Private
📍 Vadodara