Role & responsibilities

Our clients are leading MNC & Industrial Conglomerates (AUTOMOBILES, FMCG, CONSUMER DURABLES, MANAUFACTURING, RETAIL, EPC, INFRASTRUCTURE (POWER, ENERGY, OIL & GAS, PORTS), INFORMATION TECHNOLOGY, BPO, PHARMA & TELECOM with a Turnover of US $ 1 Bn to US $ 100 Bn with exponential growth potential. Our client’s reach span across several countries across the globe.

PERFECT PLACER (www.perfectplacer.com), Promoted by a team of dedicated professionals with varied background, having comprehensive and extensive industry and consultancy exposure, is “One of the most preferred and referred consultants” today in Executive Search & Placement.

PERFECT PLACER in less than half a decade has grown to be a force to reckon with, having offices in Mumbai, Chennai, Bangalore, and New Delhi.

Perfect Placer along with its associate services has a long and prestigious list of leading Indian and Multinational Corporates in India and Outside across Managerial levels, functions, and Industries, covering both IT and Non-IT specialized in chief executive, board member and senior-level management search assignments.

Executive Secretary to the Managing Director / Chief of Staff (Female Candidate)

- The Executive Secretary to the Managing Director is responsible for providing high-level executive, administrative, and secretarial support to the Managing Director. The role serves as the primary point of coordination between the MD and internal as well as external stakeholders, ensuring effective communication, efficient schedule management, timely follow-up of business priorities, and maintenance of confidential records.
- The position requires exceptional organizational skills, professionalism, discretion, business communication capabilities, and the ability to handle multiple priorities in a fast-paced setting.

Key Responsibilities.:

Executive Office Management:

F Manage and maintain the Managing Director's calendar, appointments, meetings, and business schedules.
Coordinate daily activities, priorities, and commitments of the Managing Director.

F Screen and prioritize incoming emails, correspondence, and visitors.





F Ensure effective time management and scheduling of executive meetings.

F Organize and maintain the MD's office records, files, and confidential documents.

Meeting Management:

F Schedule internal and external meetings on behalf of the Managing Director.

F Prepare meeting agendas, supporting documents, presentations, and briefing materials.

F Attend meetings as required and prepare Minutes of Meeting (MOM).

F Track action items and follow up with department heads on completion status.

F Maintain records of management decisions and follow-up actions.

Lifestyle Management & Personal Concierge Duties:

F Coordinate personal schedules, family appointments, and private social engagements.

F Manage personal travel itineraries, luxury accommodations, and VIP reservations.

F Handle personal errands, gift sourcing, exclusive club memberships, and household staff coordination.

F Oversee personal wellness schedules, health appointments, and special requests.

Communication & Coordination:

F Act as a liaison between the Managing Director and department heads.

F Coordinate communication with clients, consultants, suppliers, and business associates.

F Draft professional correspondence, letters, emails, notices, and reports on behalf of the Managing Director.

F Ensure timely dissemination of management instructions and communications.

Follow-up & Business Coordination:

F Follow up with department heads on projects, reports, deadlines, and management directives.

F Track progress of strategic initiatives and provide status updates to the Managing Director.

F Coordinate collection of departmental reports and management information.

F Escalate delays, risks, or pending issues requiring management attention.

Travel & Event Coordination:





F Arrange domestic and international travel for the Managing Director, including flights, accommodation, visas, transportation, and itineraries.

F Coordinate business meetings, client visits, leadership reviews, and corporate events.

F Ensure all travel and meeting arrangements are completed efficiently.

Documentation & Reporting:

F Maintain confidential records, contracts, agreements, presentations, and business documents.

F Prepare weekly, monthly, and quarterly executive reports.

F Develop and maintain trackers for action items, strategic projects, and management reviews.

F Support preparation of Board Meeting presentations and business review reports.

Confidentiality & Compliance:

F Maintain strict confidentiality regarding company information, business strategies, financial data, and management discussions.

F Ensure secure handling and storage of sensitive documents and communications.

F Exercise discretion and professionalism in all interactions.

Preferred candidate profile

1. Bachelor’s degree in business administration or a related field with 5-10 Years of Proven professional background supporting C-suite executives or managing office operations.

2. Exceptional verbal and written interpersonal skills.

3. High emotional intelligence and strict confidentiality handling sensitive data.

4. Proficiency in office productivity tools (Microsoft Office, Google Workspace) and virtual meeting platforms.

Remuneration:

An outstanding remuneration package that rewards professionalism and diligence will be on offer for the successful applicant as well as a well-defined career path. An excellent package will be on offer for the right candidate, including an above-mentioned industry base salary for the right person as well as the most complete employee benefit scheme. Don't miss out on this chance to join the market leader.

Contact Person Name, Address & Nos.:

P.G. Ganesh

Partner
Perfect Placer
Email id: [email protected]

Web Site: www.perfectplacer.com

Mobile: (phone hidden)

Offices: Delhi, Chennai, Bangalore & Mumbai

📌 Executive Secretary To the Managing Director / Chief of Staff (Female (New Delhi)
🏢 Perfect Placers
📍 New Delhi