Position: Executive Assistant to Managing Director/ Doctor Secretary

Location: Mylapore, Chennai

Qualification: Any Degree

Experience: Minimum 5 years

Skills Required: Positive communication, planning and execution, multitasking, and strong professional knowledge.

Job Summary The Executive Assistant to the Managing Director will provide high-level administrative and coordination support to ensure the smooth functioning of the Managing Director’s office. This role requires strong communication, scheduling ability, documentation skills, confidentiality, and the ability to manage multiple tasks effectively.

Roles and Responsibilities
Manage the Managing Director’s calendar, appointments, meetings, and daily schedule efficiently.
Coordinate internal and external meetings, prepare agendas, and ensure timely follow-up on action points.
Draft, review, and manage emails, letters, reports, presentations, and official correspondence.
Act as a communication link between the Managing Director and departments, clients, vendors, and other stakeholders.




Maintain confidential records, files, and significant documents with discretion and professionalism.
Take minutes of meetings and track pending tasks for completion within timelines.
Coordinate travel, events, appointments, and other executive office requirements.
Follow up with department heads and team members regarding reports, projects, and assigned tasks.
Screen calls, emails, invitations, and visitors, and redirect matters appropriately.
Support preparation of MIS reports, presentations, and management documents as required.
Ensure the Managing Director is well prepared and briefed for meetings and important commitments.
Perform other executive coordination and administrative duties assigned by management.

Pay: ₹30,000.00 - ₹40,000.00 per month

Perks
Flexible schedule
Paid sick time
Paid time off
Provident Fund

Work Location: In person

📌 Executive Assistant To Managing Director/ Doctor Secretary Mylapore
🏢 HAMSA Rehab
📍 Mylapore