Job DescriptionJob Description – MRD Manager (IVF Centre)

NJob Title: MRD Manager

NDepartment: Medical Records Department (MRD)

NLocation: IVF Centre / Hospital

NReports To: Centre Head / Hospital Administrator

NJob Summary

nThe MRD Manager is responsible for managing and maintaining all patient medical records in the IVF centre, ensuring accuracy, confidentiality, compliance, and easy retrieval of records. The role includes supervising MRD staff, managing electronic and physical files, supporting NABH audits, and coordinating with doctors, embryologists, nurses, and admin teams. This aligns with standard MRD manager responsibilities in hospitals.

NKey Responsibilities

nManage day-to-day operations of the Medical Records Department

NMaintain patient files, IVF treatment records, consent forms, scan reports, and discharge summaries

NEnsure proper filing, indexing, coding, scanning, and storage of records

NMaintain strict confidentiality of patient data and treatment history

NCoordinate with doctors, IVF specialists, embryologists, and nursing teams for documentation completion

NEnsure all IVF cycle documents are properly updated in EMR/HIS systems

NHandle record retrieval for medico-legal, insurance, and patient requests





NPrepare MIS reports, audit reports, and monthly record statistics

NSupport NABH / quality audits / compliance checks

NTrain and supervise MRD executives and record staff

NMonitor record retention and disposal policies

NEnsure timely closure of pending files and incomplete documentation

NMaintain reports related to IUI, IVF, ICSI, embryo transfer, OT, lab, and donor records

NRequired Skills

nStrong knowledge of MRD operations

NKnowledge of hospital/IVFdocumentation standards

NExperience with EMR, HIS,or IVF software

NGood knowledge of NABH documentation

NExcellent leadership and team management

NAttention to detail and confidentiality

NStrong reporting and MIS preparation skills

NQualification

nGraduate / Bachelor's degree in Hospital Administration / Health Information Management

NCertification in MRD or Medical Coding preferred

N3–5 years of MRD experience in hospital or IVF setup

NPreferred Experience

nExperience in IVF centre, fertility clinic, or women's healthcare hospital

NKnowledge of ART documentation, consent handling, embryo record maintenance

📌 Medical Records Manager Kalyan
🏢 Progenesis IVF Fertility Center
📍 Kalyan