Job Description:

Job Summary:

The Executive Secretary to the MD provides high-level administrative support, managing the MD’s schedule, coordinating meetings, and handling confidential information. This role requires a proactive and organized individual who can anticipate the needs of the MD, ensure effective communication, and maintain a high level of professionalism.

Key Responsibilities:

1. Administrative Support:

- Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and proofread correspondence, reports, and presentations.
- Maintain filing systems and ensure all documents are organized and accessible.

Communication Management:

- Serve as the primary point of contact between the MD and internal/external stakeholders.
- Handle incoming calls, emails, and other communications, ensuring timely and appropriate responses.
- Draft and send communication on behalf of the MD as required.

Meeting Coordination:

- Organize and coordinate meetings, including arranging venues, preparing agendas, and taking minutes.
- Ensure follow-up actions from meetings are completed in a timely manner.

Travel Coordination:

- Arrange travel itineraries, including booking flights, accommodations, and ground transportation.




- Prepare travel expense reports and ensure compliance with company policies.

Confidentiality:

- Handle sensitive and confidential information with discretion and integrity.
- Maintain confidentiality regarding company strategies, financials, and personnel matters.

Project Assistance:

- Assist with special projects and initiatives as directed by the MD.
- Conduct research and gather information to support decision-making processes.

Office Management:

- Oversee office supplies and equipment, ensuring availability and functionality.
- Coordinate with other administrative staff and departments as needed.

Qualifications:

- Education: Bachelor’s degree
- Experience: Proven experience as an executive secretary or similar administrative role, ideally supporting senior executives.
- Skills:

- Exceptional organizational and time-management skills.
- Very Robust written and verbal communication abilities.
- Ability to manage multiple priorities and work effectively under pressure.
- High level of discretion and confidentiality.

Exp.- minimum 3 yrs. with same KRA

note: candidates share from Corporate division only

📌 Executive Secretary or Executive Assistant to the Managing Director for Kolkata
🏢 RECEX
📍 Kolkata