Job Title: Senior Executive Assistant to Director

Location: Kolkata
Experience: 8 15 Years
CTC: 15 20 LPA
Age Criteria: 35 45 Years

Job Summary

We are looking for a highly accomplished and seasoned Senior Executive Assistant to Director who will function as a strategic partner to the Director and play a pivotal role in driving organizational effectiveness. This position requires a mature professional with extensive experience supporting senior leadership, managing high-priority business initiatives, and leading executive support teams.

The ideal candidate will possess exceptional communication, leadership, and stakeholder management skills, with a proven track record of handling confidential matters, coordinating cross-functional teams, and ensuring seamless execution of the Director s strategic and operational priorities. The role demands a strong business acumen, executive presence, and the ability to independently manage complex situations while maintaining the highest level of professionalism.

Key Responsibilities Strategic Executive Support

- Serve as the primary point of contact for the Director, managing all executive communications and priorities.
- Drive effective calendar management, scheduling, travel planning, and executive engagements.
- Coordinate and monitor strategic business initiatives, ensuring timely execution and follow-up across departments.
- Prepare high-level business reports, presentations, management dashboards, board meeting materials, and executive correspondence.
- Support the Director in decision-making by providing critical business insights, analysis, and updates.
- Manage special projects and strategic assignments on behalf of the Director.

Leadership & Team Management

- Lead,



supervise, and mentor the Executive Assistant and Administrative Support team.
- Ensure optimum utilization of team resources and maintain high-performance standards.
- Develop and implement efficient administrative processes and best practices.
- Conduct regular reviews, provide guidance, and drive capability development within the team.
- Foster a collaborative and accountable work environment focused on operational excellence.
- Act as a bridge between the Director s office and various business functions to ensure alignment and execution.

Stakeholder Management

- Build and maintain solid relationships with senior management, clients, partners, vendors, and key external stakeholders.
- Coordinate with department heads and leadership teams to track business objectives and organizational priorities.
- Represent the Director s office professionally in meetings, discussions, and official interactions when required.
- Handle sensitive business matters with utmost discretion and confidentiality.

Governance, Operations & Administration

- Ensure smooth functioning of the Director s office and executive administration activities.
- Oversee meeting management, agenda preparation, minutes recording, and action-item tracking.
- Monitor compliance with organizational processes, policies, and governance standards.




- Manage executive travel, event coordination, and VIP visits.
- Drive continuous improvement initiatives to enhance productivity and operational efficiency.

Requirements

- Graduate or Postgraduate degree from a recognized institution; MBA preferred.
- 8 15 years of experience supporting CXOs, Directors, Promoters, or Senior Leadership teams.
- Age between 35 45 years.
- Proven experience in leading and managing Executive Assistant, Administrative, or Coordination teams.
- Proficient in team handling, team development, performance management, and cross-functional coordination.
- Exceptional written and verbal communication skills.
- Strong stakeholder management and relationship-building capabilities.
- Advanced proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook) and business collaboration tools.
- Demonstrated ability to manage multiple priorities, complex schedules, and high-pressure situations.
- Strong analytical, organizational, problem-solving, and decision-making skills.
- High level of professionalism, integrity, and confidentiality.

Preferred Skills

- Executive Leadership Support
- Team Handling & People Management
- Strategic Planning & Execution
- Stakeholder Management
- Business Communication
- Advanced Presentation & Reporting
- Project Coordination & Governance
- Process Optimization
- Calendar & Travel Management
- Conflict Resolution & Decision-Making

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Senior Executive Assistant To Director (West Bengal)
🏢 Estalvis Advisors
📍 West Bengal