Job Description: School Admin & Finance Head Position School Admin & Finance Head Department Administration & Finance Reports To School Management Job Summary The School Admin & Finance Head is responsible for overseeing the school's administrative operations, financial management, statutory compliance, procurement, facility management, and support services.

The role ensures smooth day-to-day functioning of the school while maintaining financial discipline, operational efficiency, and regulatory compliance.

Key Responsibilities Administration Oversee daily administrative operations of the school.

Supervise administrative, transport, security, housekeeping, and maintenance teams.

Ensure smooth functioning of school infrastructure, utilities, and facilities.

Manage vendor selection, contracts, and service-level agreements.

Coordinate school events, inspections, and administrative logistics.

Develop and implement administrative policies and standard operating procedures.

Maintain records, licenses, and statutory documents.

Finance Prepare and monitor annual budgets.

Manage fee collection processes and receivables.

Oversee accounts payable, vendor payments, and expense management.

Ensure accurate bookkeeping and financial reporting.

Monitor cash flow and optimize financial resources.

Coordinate with auditors for internal and statutory audits.

Ensure compliance with taxation, GST (where applicable), TDS, PF, ESI, and other statutory requirements.

Present periodic financial reports to the management.

Procurement & Inventory Manage procurement of school supplies, equipment, and services.

Ensure cost-effective purchasing while maintaining quality standards.

Monitor inventory and asset management.

Conduct periodic stock verification and asset audits.

Human Resources Support Coordinate employee documentation and records.

Support payroll processing in coordination with HR.





Ensure compliance with employment policies and statutory requirements.

Compliance & Risk Management Ensure compliance with education board regulations and government requirements.

Maintain safety, security, fire, and health compliance standards.

Handle insurance policies and risk mitigation measures.

Support emergency preparedness and crisis management.

Stakeholder Management Liaise with parents, vendors, government authorities, auditors, and service providers.

Support the Principal and management in administrative and financial decision-making.

Foster a culture of professionalism, accountability, and service excellence.

Requirements Qualifications Bachelor's degree in Commerce, Finance, Business Administration, or a related field.

MBA (Finance/Operations) or CA Inter/CMA qualification is preferred.

712 years of experience in administration and finance, preferably in a school or educational institution.

Required Skills Strong financial planning and budgeting skills.

Knowledge of accounting principles and statutory compliance.

Excellent leadership and team management abilities.

Vendor and contract management expertise.

Robust analytical and problem-solving skills.

Proficiency in MS Office, ERP systems, and accounting software (such as Tally or similar platforms).

Excellent communication and interpersonal skills.

High integrity, organizational ability, and attention to detail.

Key Performance Indicators (KPIs) Budget adherence and cost optimization.

Timely financial reporting.

Fee collection efficiency.

Compliance with statutory and regulatory requirements.

Vendor performance and procurement efficiency.

Facility uptime and maintenance effectiveness.

Administrative service quality.

Successful completion of audits with minimal observations.

Benefits Compensation Competitive salary based on qualifications, experience, and institutional policies.
MBA
5-10 years
Finance and Admin

Required Skill Profession

Other General

📌 School Administrator ( Job ID 23676) (Surat)
🏢 EducoHire
📍 Surat