SENIOR FINANCE & ACCOUNTS SPECIALIST UK RETAIL

Location: Vadodara, Gujarat

Department: Finance & Accounts

Employment Type: Full Time, Permanent

Work Mode: Office-based

Experience: Minimum 10 years

Role Category: Subject Matter Expert

Vacancies: 1

Working Hours: Aligned with UK business hours

Salary: 10 lakh fixed per annum plus up to 20% performance-related variable pay

ABOUT HENLEY RETAIL GROUP

Henley Retail Group is a UK-based retail consultancy and multi-site convenience store operator establishing a professional Head Office team in Vadodara.

The India Head Office will work directly with UK Directors, accountants, Store Managers, suppliers and payroll providers, supporting the financial control of multiple UK companies and retail stores.

This is not a routine data-entry or basic bookkeeping role. We are creating a modern, professional office where experienced employees are trusted with meaningful responsibility, access to financial information and genuine opportunities for long-term career progression.

ROLE SUMMARY

The Senior Finance & Accounts Specialist will support the financial control of Henley Retail Groups UK companies and convenience stores.

The role will maintain accurate accounting records in Sage, manage purchase-ledger activity, verify invoices, reconcile supplier statements and bank records, prepare VAT information and support management reporting.

The successful candidate must be highly competent with numbers and able to understand the relationship between invoices, ledgers, bank accounts, supplier statements, VAT, cash flow, management accounts and profit-and-loss performance.

This is a standalone specialist position. The successful candidate must be capable of managing their responsibilities independently without constant supervision.

KEY RESPONSIBILITIES

- Maintain complete and accurate accounting records in Sage.
- Manage purchase-ledger activity, supplier accounts and general bookkeeping processes.
- Verify supplier invoices for the correct legal company, registered address, VAT treatment, price, approvals and supporting evidence.
- Match invoices against statements, purchase information, contracts and payment records.
- Reconcile supplier statements and investigate missing invoices, duplicate charges, unallocated payments, credits and aged discrepancies.
- Review bank transactions, cashbook records, ATM banking, supplier payouts and payment records.
- Investigate unexplained financial variances and ensure they are resolved with supporting evidence.




- Prepare quarterly VAT workings and supporting schedules for submission to the external accountant.
- Apply strict checking standards to VAT records, invoices and financial documentation.
- Maintain accurate management-fee, intercompany, commercial-rent and recurring financial schedules.
- Calculate and monitor supplier rebates, commissions, promotional claims, retros and other commercial income.
- Prepare payroll information using approved data from HR and stores and liaise with the payroll provider.
- Support payment-run preparation, direct-debit control, month-end and year-end activities.
- Prepare and review financial reports, management information and profit-and-loss data.
- Analyse costs, income, margins and variances and explain material movements clearly.
- Identify missed income, overpayments, duplicate invoices and potential financial losses.
- Escalate unusual transactions, control failures and financial risks with clear evidence and recommendations.
- Work closely with Directors and external accountants while maintaining complete confidentiality.

ESSENTIAL EXPERIENCE AND QUALIFICATIONS

- Minimum 10 years of relevant finance, accounting or bookkeeping experience.
- Strong and recent practical experience using Sage Accounting.
- Experience managing purchase ledgers and high volumes of supplier invoices.
- Strong supplier statement and bank-reconciliation experience.
- Experience preparing VAT workings and supporting accounting schedules.
- Strong understanding of VAT treatment, invoice requirements and financial controls.
- Experience reviewing management accounts, P&Ls;, costs, income and variances.
- Advanced Microsoft Excel skills, including reconciliations, formulas and financial schedules.
- Experience supporting month-end, year-end, payroll and external accountants.
- Experience in a multi-company, multi-site, retail, FMCG or high-volume supplier environment is strongly preferred.
- Experience supporting UK accounts, UK VAT or another international business is highly desirable.
- Excellent spoken and written English.
- B.Com, M.Com, MBA Finance, AAT, ACCA, CA Inter, CMA Inter or an equivalent qualification is preferred.

REQUIRED CANDIDATE STANDARD





Henley Retail Group requires a mature, highly numerate, methodical and independently capable finance professional.

This role is not suitable for someone who accepts figures without checking them, processes invoices without evidence or assumes that a balance is correct because it appears in a system.

The successful candidate must think critically, challenge discrepancies and ask questions when figures, invoices, VAT treatment or supporting records do not make sense.

The candidate must:

- Manage their own workload, priorities, deadlines and schedule without close supervision.
- Take full responsibility for the accuracy of their work.
- Refuse to approve or process incomplete, unsupported or incorrect financial information.
- Investigate discrepancies thoroughly and follow them through to resolution.
- Understand how balance-sheet items relate to the P&L;, cash flow and underlying transactions.
- Identify unusual patterns, duplicate charges, missing credits and unexplained variances.
- Communicate confidently with suppliers, accountants, colleagues and UK Directors.
- Challenge decisions or assumptions respectfully when they create financial, VAT or control risk.
- Remain honest and accountable when mistakes or problems arise.
- Maintain high standards of confidentiality, accuracy and professional integrity.
- Demonstrate commitment, stability and a genuine desire to build a long-term career with the business.

These requirements are essential and will be tested throughout the recruitment process.

MEASURES OF SUCCESS

- Sage records remain complete, accurate and up to date.
- Supplier invoices are processed only after proper verification.
- Supplier statements and bank accounts are fully reconciled.
- VAT workings are accurate and supported by complete evidence.
- P&Ls; and management information are reliable and clearly understood.
- Missing credits, duplicate invoices and overpayments are identified promptly.
- Supplier rebates and commercial income are recovered accurately.
- Payroll information is prepared correctly and submitted on time.
- Month-end and year-end schedules are completed within deadlines.
- Financial risks and unusual transactions are escalated early.
- Directors and external accountants have confidence in the underlying financial records.

COMPENSATION

Fixed annual salary: 10,00,000

Performance-related variable pay: Up to 20%

Maximum annual variable: 2,00,000

Maximum total annual earning prospect: 12,00,000

📌 Senior Finance & Accounts Specialist UK Retail (Gujarat)
🏢 Henley Retail Group
📍 Gujarat