Key Responsibilities

A. Records Management & Documentation
Maintain accurate academic records including enrolments, attendance, assessments, transcripts, fee records, and certifications
Supervise faculty and HR documentation, including service books, statutory registers, and credential records
Develop and manage both digital and physical filing systems to ensure data integrity, secure retrieval, and archival
Implement record retention policies aligned with UGC and statutory mandates
Ensure timely updates to ERP/UMS systems and prepare documentation for audits and inspections

B. Regulatory & Statutory Compliance
Support institutional compliance with regulatory bodies including UGC, NAAC, AICTE, PCI, BCI, RCI, NMC, NCVET, and State Authorities
Prepare and file statutory reports and data submissions within regulatory deadlines
Coordinate inspections, manage compliance checklists, and ensure corrective actions are tracked and documented
Maintain regulatory calendars and assist in drafting institutional policies and ordinances for compliance

C. Audit & Quality Assurance
Maintain audit-ready documentation for academic, statutory, and financial audits
Support IQAC with data collection, validation, and reporting for NAAC and other quality frameworks
Conduct internal quality checks,



mock assessments, and ensure readiness for statutory inspections
Document proceedings of statutory body meetings including Academic Council, Board of Studies, and Governing Body

D. Reporting & MIS
Prepare MIS reports on compliance status and outstanding statutory requirements
Compile data from departments for regulatory submissions and accreditation reports
Draft compliance communications, regulatory correspondence, and reporting documentation for leadership and external stakeholders

E. Coordination & Liaison
Act as the primary contact between Registrar's Office and academic/administrative departments for records and compliance
Liaise with councils, accreditation agencies, and government departments for inspections and approval processes
Ensure timely and accurate communication with external statutory bodies and respond to notices or directives

F. Team Leadership & Capacity Building
Supervise and guide junior staff involved in compliance and record maintenance
Train team members on documentation standards, data entry accuracy, and compliance awareness
Drive digital adoption in compliance and records management via ERP/UMS platforms

📌 Manager Records & Compliance Gangtok
🏢 Medhavi Skills University
📍 Gangtok