Position Title

Head of Administration / General Manager (Administration)

Location

Chrysalis Central Office

Experience Required

Minimum 10 years of relevant administrative experience, preferably in a reputed school, educational institution, university, or large organization, with at least 3–5 years in a leadership role.

Educational Qualification

- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- Master's degree (MBA/PGDM) preferred.
- Additional certifications in Facility Management, HR, Safety, Compliance, or Operations Management are an advantage.

Position Summary

The Head of Administration / GM Administration is responsible for overseeing the overall administrative, operational, infrastructure, facilities, transport, security, statutory compliance, vendor management, and support services of the school. The role ensures smooth day-to-day functioning of the institution by maintaining operational excellence, cost efficiency, safety standards, and regulatory compliance while supporting the school's academic mission.

Key Responsibilities

1. Administrative Operations

- Lead and manage all non-academic administrative functions of the school.
- Develop, implement, and monitor administrative policies, procedures, and systems.
- Ensure efficient functioning of administrative departments and support staff.
- Streamline operational processes to improve productivity and service quality.

2. Facilities & Infrastructure Management

- Oversee maintenance and upkeep of school buildings, classrooms, laboratories, playgrounds, and common areas.
- Ensure all facilities are safe, functional, and conducive to learning.
- Manage infrastructure projects, renovations, expansions, and preventive maintenance programs.
- Coordinate with contractors and service providers for facility-related works.

3. Transport Management

- Supervise school transportation operations.
- Ensure compliance with transport safety regulations and standards.
- Monitor vehicle maintenance, route planning, GPS tracking, and driver performance.
- Handle transport-related grievances and operational improvements.

4. Security & Safety





- Ensure campus security through effective deployment and monitoring of security personnel.
- Implement emergency response, evacuation, and disaster management procedures.
- Conduct periodic safety audits and risk assessments.
- Ensure compliance with fire safety and health regulations.

5. Vendor & Contract Management

- Identify, evaluate, negotiate, and manage vendors and service providers.
- Monitor service quality and adherence to contractual obligations.
- Ensure cost-effective procurement of services and supplies.
- Maintain vendor performance records and service agreements.

6. Budgeting & Cost Control

- Prepare and manage annual administrative budgets.
- Monitor expenses and optimize operational costs without compromising quality.
- Review quotations, contracts, and purchase requests.
- Support financial planning and resource allocation initiatives.

7. Statutory Compliance

- Ensure compliance with all applicable government regulations, labor laws, education board requirements, and local authority guidelines.
- Maintain licenses, permits, certifications, and statutory records.
- Coordinate inspections and audits by regulatory authorities.

8. Human Resource Support

- Supervise administrative, housekeeping, maintenance, transport, and security teams.
- Support recruitment, onboarding, attendance management, and performance monitoring of non-teaching staff.
- Facilitate training and development programs for administrative personnel.

9. Procurement & Asset Management

- Oversee procurement of administrative supplies, equipment, and services.
- Maintain asset registers and inventory records.
- Ensure proper utilization and maintenance of school assets.

10. Stakeholder Coordination

- Act as a liaison between management, staff, parents, vendors, and government agencies on administrative matters.




- Address operational concerns and ensure timely resolution.
- Support school events, examinations, functions, and special projects.

Required Skills & Competencies

Leadership & Management

- Strong team leadership and people management skills.
- Ability to manage cross-functional teams and multiple stakeholders.

Operational Excellence

- Expertise in administration, facilities management, and institutional operations.
- Strong planning, execution, and problem-solving abilities.

Financial Acumen

- Budget management, cost control, and vendor negotiation skills.

Communication

- Excellent verbal and written communication skills.
- Strong interpersonal and relationship management capabilities.

Technology

- Proficiency in MS Office Suite, ERP systems, facility management tools, and reporting software.

Compliance & Governance

- Knowledge of statutory regulations, labor laws, safety standards, and educational institution compliance requirements.

Key Performance Indicators (KPIs)

- Administrative efficiency and service quality.
- Facility uptime and maintenance standards.
- Budget adherence and cost optimization.
- Compliance audit results.
- Transport and campus safety performance.
- Vendor service quality and SLA compliance.
- Stakeholder satisfaction levels.
- Timely completion of projects and maintenance activities.

Desired Candidate Profile

- 10+ years of experience in administration, operations, facilities, or institutional management.
- Proven experience in managing large campuses, schools, educational institutions, or corporate facilities.
- Strong leadership, negotiation, and decision-making abilities.
- Ability to work in a energetic educational environment with a focus on operational excellence and student safety.
- High level of integrity, professionalism, and organizational skills.

Employment Type: Full-Time
Department: Administration & Operations
Designation: Head of Administration / General Manager (Administration)
Industry Preference: Education / Schools / Universities / Large Institutions

Pay: ₹150,000.00 - ₹200,000.00 per month

Work Location: In person

📌 Head of Administration Chrysalis High School (Kadugodi)
🏢 Chrysalis High
📍 Kadugodi