JOB DESCRIPTION Are you looking for an exciting opportunity to join a dynamic and growing team in a fast paced and challenging area This is a unique opportunity for you to work in our team to partner with the Business to provide a comprehensive view As a Company Secretary Associate within the Securities Services team you will take direct responsibility for providing company secretarial services to our clients You will have the opportunity to engage in board and shareholder meetings ensure compliance with statutory and regulatory requirements and maintain and enhance client relationships This role offers a agile environment where you can utilize your expertise in company law and governance while working closely with peers and clients at various levels of seniority Job responsibilities Review and preparation of board and committee papers Preparation of agenda in conjunction with the client Preparation collation review and distribution of board and committee papers Meeting attendance preparation of the minutes of the meeting including action list Provision of board meeting rooms telephone and video conferencing facilities Maintenance and update of board and committee meeting calendar Drafting of ad hoc written resolutions Preparing notice and ancillary documentation for annual general meetings AGMs and ordinary general meetings OGMs Organisation of Extraordinary General Meetings EGMs with notaries and co-ordination of documentation with client s legal advisors and notaries Meeting attendance acting as proxy holder provision of the bureau Preparation of the minutes of AGMs and OGMs Proxy receipt and vote counting Collecting signatories in accordance with legal and regulatory requirements board resolutions annual accounts minutes of meetings legal documents etc Corporate governance assistance to the board client to ensure compliance with statutory and regulatory requirements Maintenance of corporate calendar for the client s administrated entities Providing informal technical updates on proposed changes to legislation regulation and corporate governance Assisting with domiciliation services rendered including provision of registered office including mailbox monitoring Preparing statutory filings and regulatory filing across EMEA Luxembourg Ireland UK Jersey and Guernsey Ensure timely delivery of all client outputs including those originating from outsource service partners Assist with the planning of client meetings and visits Assist with the take on of new business Ensure full functional understanding of and compliance with operational risk processes controls Identify and remediate any risk issues in accordance with internal risk policies Supervise the preparation of procedures checklists and conduct ongoing review of existing procedures checklists Reviewing work of other team members for accuracy and control Ensure that databases and document management systems are maintained in accordance with agreed procedures Drive audit planning and co-ordination Required qualifications capabilities and skills Institute of Company Secretaries of India ICSI qualified Proven work experience as a Company Secretary or similar role Technical knowledge of some of the below would also be beneficial UK Companies Act Experience providing company secretarial support to UK listed investment trusts companies or Luxembourg Cayman Delaware domiciled companies including private equity vehicles would be beneficial FCA Listing Prospectus Disclosure Transparency Rules FRC AIC Codes of Corporate Governance Luxembourg Commercial Law and fund administration Rules and Regulations of the Luxembourg Stock Exchange Technical knowledge of Guernsey and Jersey legislation and regulations would also be advantageous Excellent written and verbal communication skills in English Knowledge and experience of company law Securities and Exchange Board of India regulations secretarial standards and governance and statutory compliances is required Preferred qualifications capabilities and skills Financial services experience preferable Undergraduate law degree from a recognized university in India will be an added advantage The individual should be self-motivated innovative analytical and be able to work well on their own or within a team environment Excellent presentation interpersonal and communications skills - both written and oral Ability to liaise effectively with peers and clients at various level of seniority Must be pro-active and responsive Must have the ability to work accurately under pressure and to tight deadlines ABOUT US JPMorganChase one of the oldest financial institutions offers innovative financial solutions to millions of consumers small businesses and many of the world s most prominent corporate institutional and government clients under the J P Morgan and Chase brands Our history spans over 200 years and today we are a leader in investment banking consumer and small business banking commercial banking financial transaction processing and asset management We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success We are an equal opportunity employer and place a high value on diversity and inclusion at our company We do not discriminate on the basis of any protected attribute including race religion color national origin gender sexual orientation gender identity gender expression age marital or veteran status pregnancy or disability or any other basis protected under applicable law We also make reasonable accommodations for applicants and employees religious practices and beliefs as well as mental health or physical disability needs Visit our FAQs for more information about requesting an accommodation ABOUT THE TEAM J P Morgan s Commercial Investment Bank is a global leader across banking markets securities services and payments Corporations governments and institutions throughout the world entrust us with their business in more than 100 countries The Commercial Investment Bank provides strategic advice raises capital manages risk and extends liquidity in markets around the world

📌 Securities Services- Company Secretary-associate (Maharashtra)
🏢 JPMorganChase
📍 Maharashtra