Roles & Responsibilities:
• First point of contact: Greeting visitors, and clients as they enter the office or call.
• Communication hub: Handling incoming and outgoing calls, emails, and messages.
• Administrative support: Assisting with clerical duties to help keep the office organized
and running smoothly.
• Greeting and welcoming visitors: Ensure visitors feel welcomed and guide them to the
appropriate person or department.
• Answering phone calls: Respond promptly and professionally, directing calls or taking
messages.
• Handling mail and deliveries: Receive, sort, and distribute incoming mail and
packages.
• Maintaining the reception area: Keep the front desk and waiting area tidy and
presentable.
• Providing information: Offer basic information about the company, its services, and
facilities, if required
• Data entry and record keeping: Maintain records of visitors, calls, and other relevant
data.




• Coordinating with other departments: Communicate and collaborate with various
teams to assist in smooth operations.
• Security duties: Monitor visitor access and ensure security protocols are followed.
• Performing other administrative tasks: Such as filing, photocopying, or ordering office
supplies.
• Monitor: office, cafeteria, conference rooms and other part of office cleaning, supervise
office boys.
• Travel arrangement- Flight ticket, taxi/cab booking on demand
• Accommodation- Hotel and stay arrangement for guest, current joining, or existing
employees for both offices.
• Monthly office requirement: Handle independently arrangement of monthly office
requirement like- stationary, tea/coffee, milk etc.

📌 Receptionist (Gurugram)
🏢 Sweco
📍 Gurugram