Project Management CoordinatorCompany: Freedom Consulting Group INCLocation: Surat, Gujarat, IndiaJob Type: Full-TimeWork Mode: On-site Only (Remote/Work From Home is not permitted)Working Hours: Shift-Based (As per business requirements)Company DescriptionFreedom Consulting Group INC is a growing professional services organization that manages and supports a diverse portfolio of businesses across multiple industries. As an umbrella organization, we operate and oversee businesses in the retail, hospitality, food franchise, automotive, and real estate sectors.Our business portfolio includes:Retail Gas Stations & Convenience StoresTruck StopsFood Franchise Brands (Pizza Hut, Subway, Chester's Chicken, Indian Restaurants, and other QSR concepts)Auto Parts BusinessesReal Estate & Commercial PropertiesBusiness Expansion & Development ProjectsOur projects range from new business setup, store expansion, renovations, maintenance, marketing initiatives, licensing, compliance, operational improvements, and strategic business development.At Freedom Consulting Group INC, we value integrity, accountability, collaboration, ownership, and continuous improvement. We empower our employees to take initiative, solve problems, and contribute to the growth of the organization.Position SummaryWe are looking for a highly organized, proactive, and results-driven Project Management Coordinator to support the planning, execution, and monitoring of multiple business projects across our organization.This role goes beyond traditional project coordination. The successful candidate will work closely with senior management and actively participate in the execution of projects involving maintenance, business expansion, marketing initiatives, licensing, vendor coordination, banking, finance coordination, and operational improvements.The Project Management Coordinator will serve as the central communication point between departments, vendors, consultants, contractors, landlords, financial institutions, and management to ensure projects are completed on time and business objectives are achieved.This is a full-time, on-site position based in Surat. Remote work is not permitted.Key ResponsibilitiesProject Coordination & ExecutionActively coordinate and participate in multiple ongoing business projects simultaneously.Support management in planning, organizing, executing, and monitoring projects from initiation to completion.Track project progress and ensure milestones are achieved within agreed timelines.Prioritize project activities based on business urgency and strategic objectives.Identify project risks, bottlenecks, and delays, and proactively assist in resolving them.Maintain project schedules, trackers, and dashboards.Meeting Management & Follow-upOrganize, schedule, and attend daily, weekly, and project review meetings.Prepare accurate Meeting Minutes (MoM).Record decisions, discussions, assigned responsibilities, and deadlines.Assign action items to relevant departments and stakeholders.Follow up consistently until action items are completed.Escalate pending or delayed tasks to management when necessary.Business Operations CoordinationCoordinate projects across multiple business divisions,



including:Gas StationsConvenience StoresTruck StopsPizza HutSubwayChester's ChickenIndian RestaurantsAuto Parts BusinessesReal Estate ProjectsMarketing & Branding InitiativesWork closely with Operations, Finance, HR, Marketing, Maintenance, Procurement, IT, Legal, and external vendors to ensure smooth project execution.New Business & Expansion ProjectsCoordinate activities related to new business setup and expansion projects.Support site development, renovations, remodeling, and operational readiness.Coordinate with contractors, consultants, architects, vendors, landlords, and utility providers.Ensure project timelines are maintained from planning through business launch.Problem Solving & Business SupportAssist management in resolving operational and project-related challenges.Coordinate cross-functional efforts to remove obstacles affecting project execution.Support continuous improvement initiatives across existing businesses.Help implement practical solutions to improve operational efficiency and project delivery.Licensing & Regulatory CoordinationCoordinate applications, renewals, and compliance requirements for various business licenses and permits.Track renewal schedules and ensure timely submissions.Liaise with consultants and government authorities when required.Maintain accurate records of licenses, permits, and compliance documentation.Banking & Project Finance CoordinationCoordinate with banks regarding documentation, account-related requirements, financing requests, and banking formalities.Assist management in project financing activities by coordinating documentation and lender communications.Support loan processing, documentation collection, and financial follow-ups.Coordinate with Finance and Accounting teams for project-related financial requirements.Vendor & Procurement CoordinationObtain quotations from multiple vendors.Prepare quotation comparison statements for management review.Coordinate negotiations and vendor communications.Follow up with suppliers and contractors to ensure timely delivery of products and services.Assist in vendor selection based on quality, pricing, timelines, and business requirements.Documentation & ReviewReview quotations, agreements, contracts, invoices, proposals, and supporting documents before management approval.Maintain organized project documentation and digital records.Prepare reports, trackers, SOPs, checklists, and business documentation.Ensure documentation is accurate, complete, and compliant with company standards.Reporting & Project MonitoringPrepare Daily, Weekly, and Monthly Project Status Reports.Maintain project trackers, action item logs, risk registers, and issue logs.Monitor project deadlines and provide regular updates to management.Ensure project documentation remains current and easily accessible.Cross-Functional CommunicationServe as the communication bridge between internal departments, vendors, contractors, consultants, financial institutions,



and senior management.Ensure effective communication across all stakeholders.Coordinate timely information sharing and follow-up to keep projects moving efficiently.Process ImprovementIdentify opportunities to improve project workflows and business processes.Recommend and implement better coordination practices and operational efficiencies.Support management in developing standardized project management processes.Required QualificationsBachelor's Degree in Business Administration, Management, Engineering, Commerce, or a related field.Minimum 2 years of experience in Project Coordination, Project Management, Business Operations, Administration, or a similar role.Experience managing multiple projects simultaneously is highly preferred.Experience working with cross-functional teams and external stakeholders is an advantage.Required SkillsThe ideal candidate should possess:Strong Project Coordination and Project Management skillsExcellent organizational and planning abilitiesOutstanding follow-up and execution skillsStrong analytical and problem-solving abilitiesAbility to manage multiple priorities simultaneouslyExcellent documentation and reporting skillsHigh attention to detailStrong time management skillsAbility to work under pressure and meet deadlinesProfessional stakeholder management capabilitiesAbility to work independently with minimal supervisionA proactive mindset with a solid sense of ownership and accountabilityCommunication RequirementsFluent English is Mandatory.The candidate must possess:Excellent spoken EnglishExcellent written EnglishProfessional email writing skillsStrong presentation and communication abilitiesConfidence in communicating with senior management, vendors, consultants, contractors, landlords, banks, and business partnersCandidates who are not fluent in English will not be considered.Technical SkillsProficiency in:Microsoft Excel (Advanced)Microsoft WordMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsGoogle WorkspaceExperience with project management tools such as:Microsoft ProjectJiraTrelloAsanaClickUpMonday.ComNotionwill be considered an added advantage.Preferred QualitiesWe are looking for someone who is:Highly organizedDetail-orientedSelf-motivatedResponsibleProactiveSolution-orientedProfessionalAdaptableResults-drivenTeam-orientedAble to thrive in a fast-paced business environmentPreferred CertificationsThe following certifications are preferred but not mandatory:CAPMPMPPRINCE2Agile FundamentalsScrum FundamentalsWork ScheduleFull-Time PositionShift-Based Working HoursOn-site Role OnlyNo Remote Work / Work From HomeOccasional flexibility may be required based on project priorities and business requirements.Why Join Freedom Consulting Group INC?At Freedom Consulting Group INC, you'll gain hands-on experience managing projects across multiple industries under one organization. This role offers exposure to retail operations, hospitality, real estate, construction, finance, licensing, marketing, and strategic business development. If you enjoy taking ownership, solving complex coordination challenges, and working directly with leadership to drive meaningful business outcomes, this is an excellent opportunity to build a long-term career in project management and business operations.

📌 Project Management Coordinator (Surat)
🏢 FREEDOM CONSULTING GROUP
📍 Surat