Department: Administration / Executive Office

Reports To: CEO

Location: Hyderabad

Employment Type: Full-Time

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to manage multiple priorities in a rapid-paced environment while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities

Executive Support:

● Manage the executive's calendar, schedule appointments, and coordinate meetings across time zones.

● Screen and prioritize emails, calls, and correspondence on behalf of the executive.

● Prepare agendas, presentations, reports, and meeting minutes.

● Coordinate domestic and international travel arrangements, including itineraries, visas, and accommodations.

● Handle confidential information with discretion and professionalism.

Administrative Management:

● Oversee day-to-day office administration, including vendor management, supplies, and facilities coordination.

● Maintain filing systems (physical and digital) and ensure documentation is organized and easily retrievable.

● Draft, proofread, and format business correspondence, memos, and reports.

● Assist with budget tracking, expense reports, and invoice processing.





● Coordinate internal and external events, meetings, and conferences.

Liaison & Coordination

● Act as the primary point of contact between the executive and internal/external stakeholders.

● Liaise with other departments to ensure smooth workflow and communication.

● Support HR and office management functions as needed (onboarding coordination, office policies, etc.)

Project & Process Support:

● Assist in tracking action items and deadlines from meetings.

● Support special projects, research tasks, and presentations as assigned.

● Identify opportunities to improve administrative processes and office efficiency.

Required Qualifications:

● Bachelor's degree in Business Administration, Management, or related field (preferred).

● 3–5 years of experience as an Executive Assistant,

● Proven experience in office/administrative management.

● Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and calendar/scheduling tools.

● Strong written and verbal communication skills.

● Excellent organizational and time-management skills.

● Ability to multitask and work under pressure with minimal supervision.

● High level of discretion and confidentiality.

Interested can share their resunes to [email protected] or can reach at +91-XXXXXXXXXX

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Executive Assistant & Adminstration (India)
🏢 Asian Institute of Nephrology and urology
📍 India