Job Title: Executive Assistant
Location: Ahmedabad, Gujarat
Shift Time: UK Shift (2:00 PM to 11:00 PM Monday-Friday)

Overall purpose of this job: iConsultera is seeking candidates as “Executive Assistant” with a strong international background to provide high-level administrative support to our executive team. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced and dynamic environment. This role requires a proactive and resourceful individual who can anticipate the needs of executives, manage complex calendars, and handle sensitive information with utmost confidentiality.

Key Responsiblities:

- Manage executive calendars, scheduling meetings, conferences, and events across multiple time zones.
- Anticipate conflicts and proactively resolve scheduling issues to ensure efficient use of executive time.
- Draft and prepare skilled correspondence, emails, reports, presentations, and other documents for executive review and distribution.
- Manage incoming and outgoing communications, including screening and prioritizing emails, phone calls, and inquiries.
- Maintain confidentiality and handle sensitive information with discretion and professionalism, including organizational database and document management systems
- Arrange and coordinate internal and external meetings, including logistics, agendas, presentations, and materials.
- Prepare meeting minutes, follow-up on action items, and ensure timely completion of deliverables.
Organize and support international conferences, seminars,



and business events, including venue selection, vendor management, and participant coordination.
- Act as a point of contact and liaison between executives and international stakeholders, including clients, partners, and government officials.
- Conduct research and gather information on international markets, industry trends, and cultural practices to support executive decision-making.
- Assist with language translation and interpretation as needed during international meetings and interactions.
- Undertake special projects and assignments as directed by executives, demonstrating flexibility and adaptability.

Required Skills:

- 2 Years of Experience as an Executive Assistant.
- Bachelor’s degree in Business Administration, International Relations, or a related field.
- Proven experience as an Executive Assistant, preferably with international exposure.
- Strong organizational and time management skills, with the ability to prioritize tasks and meeting deadlines.
- Excellent communication skills, both written and verbal, with fluency in English and proficiency in additional languages preferred.
- Proficient in using productivity tools, such as Microsoft Office Suite, calendar management software, and online collaboration platforms.
- Ability to adapt to different cultures, understand international business etiquette, and work effectively across diverse teams.
- Exceptional attention to detail and ability to maintain confidentiality.

Job Category: Administrative and Logistics

Job Level: Middle Level

Work Location: Onsite

📌 Executive Assistant (India)
🏢 iConsultera
📍 India