Position Summary:

The Administrative Officer ensures smooth and secure day-to-day operations, focusing on facility

management, governance meetings, building maintenance, security, housekeeping, and grounds

upkeep. This role is central to supporting the Director and facilitating effective Council and

committee functions.

Key Responsibilities:

I. Governance & Meetings Management

• General Body / Council / Sub-Committee Meetings: Organize and coordinate notices, agendas,

minutes, quorum verification, attendance, hospitality, and dispatch of finalized minutes and follow-

ups.

• Work closely with Director for confidential supplementary agendas. Prepare and confirm member

attendance ahead of all meetings.

II. Facilities, Building & Garden Maintenance

• Supervise building upkeep: civil, electrical, plumbing, fire safety systems, etc. Schedule preventive

maintenance and respond to repairs—internally or via vendors

• Oversee housekeeping and cleaning services, ensuring daily upkeep of offices, restrooms,

corridors, labs, auditoriums, and staff quarters.

• Maintain gardens and outdoor areas, coordinating landscaping and seasonal care.

III. Security & Access Control

• Implement and monitor security protocols; manage gate/security staff. Maintain logs for

door/window access and office vehicle movements.

• Enforce entry policies; oversee key management systems and parking regulations .

IV. Administrative & Organizational Support

• Oversee correspondence,



drafting agreements and MoUs. Maintain document filing systems.

• Manage liaison with external bodies (ministries, tax, customs, police, banks).

• Provide support for events such as conferences, seminars, and exhibitions.

V. Procurement, Stores & Vehicle Management

• Administer procurement of everyday and capital items, ensuring inventory and stores tracking.

• Manage office, lab, and service vehicles: maintenance schedules, logbooks, fuel monitoring,

insurance, and third-party vendor coordination.

VI. Human Resources & Statutory Compliance • Possess working knowledge of Human Resources

functions, statutory compliance and regulations with applicable labour laws and organizational

policies.

VII. Accounts & Financial Oversight

• Possess working knowledge of Accounts and Finance functions at the macro level and oversee

financial administration activities including scrutiny and approval of financial transactions,

expenditure monitoring and ensuring adherence to organizational policies and statutory

requirements.

Requirements

Quaification : Must possess a minimum of a Master’s Degree (full time), preferably an MBA

Experience : Minimum 20 years out of which 5 year must be in a senior position

Age : Above 40 Years

Desirable : Valuable communication skills with working knowledge in Software / ERP. Ex-service men

from the Army, Navy and Air Force are preferred.

Benefits

Industrial standards

📌 Adminsitrative Officer (Coimbatore)
🏢 Important Group
📍 Coimbatore