Role & responsibilities

JOB PURPOSE To plan, manage and coordinate Material Inward, Material Storage & Issuance. Ensure zero variance in Physical Inventory VS SAP data. Knowledge of inventory norms, FIFO system, Lot control, inventory analysis, reconciliation, perpetual inventory, annual stock taking. Self-Life Products, LOT Control and Location Control- (For Stores)

To handle all logistics including packing-Transport-Loading as per the daily dispatch plan profile and maintain entire accounts, knowledge of FIFO / LIFO, RGP, NRGP -Invoice way Bill-Customer portal with the working knowledge of SAP MM-SD Module Ensure zero line stoppage at customer end (For Dispatch)

1. Material Inward (Stores)

- Ensure verification of receiving plant, PO, schedules, quantity & packing standards, material condition & material documents independently
- Ensure consumption of BOM in case material received from vendor against Job work
- Ensure procedures related to material received from customer for job work
- Check Invoices for inward material with PO in the system, Communicate differences if any to user department & Purchase
- Ensure material is sent to QA for checking with PDI Report of supplier (except non BOM and service) and received back with proper QA clearance, independently Ensure tagging to material and placement of material to location for traceability
- Acknowledge the receipt of raw material inward by doing weight/ Quantity check
- Verify Consumption slip in system & Issue material to user department & Maintain record.
- Supervise secure Material unloading, material verification, acknowledge receipt, preparation of GRN in SAP, barcoding printing, tagging and scanning to ensure proper accounting of inward material.
- Co-ordinate with QA for inspection clearance,
- Coordinate with purchase for gate entry with deviation for emergency material Inward.
- Prioritize & monitor vehicle unloading to ensure supply of the critical material to production.
- Issue of material to PPC/ production as per their requirement through SAP/ Reservation slips
- Ensure FIFO while issuing material to PPC/ Production
- Control excess material inward based on the excess stock report
- Weekly audit & reporting of GRD material




- Coordinate for returning supplier bins/boxes and communicate to necessary stakeholders.
- Preparation of material returnable and non-returnable advice for NPD and Samples
- Execute daily stock checking to ensure achievement of targets & enable transfer of stocks
- Execute daily check of material reservation slips.
- SAP posting for Manual Material Reservation Quantity slips.
- Carry out perpetual inventory count for various stores items, Coverage frequency defined - A class items – Quarterly, B Class- Half Yearly, C Class- Yearly.

2. Material Outward (Material Dispatch)

- Plan-Arrange vehicle for dispatch from Transporter based on the plan of dispatch -ensure TTS -GPS wherever applicable
- Monitor billing/invoicing, logistics of FG stock along with consignment tracking to domestic & Foreign customer/warehouse as per daily dispatch plan provided by PPC & avoid shortages of line loss at customer end.
- Tracking of returnable (Bins) material by constant monitoring
- Monitor on Freight Cost-Packing cost & Premium Freight -by maintaining data
- Generation of E-way bills and coordination with Transporters for timely delivery
- Transport bill verification & system entry.
- Supplementary invoice processing by coordinating with BD and Finance Teams
- Responsible for FIFO maintenance and highlight to PPC in case of deviations
- Provide PPC & BD daily dispatch reports for customers
- Monitoring of slow moving / Nonmoving FGs lying at FG stores/ Warehouse
- Communication with suppliers for warehouse stock status
- Co-ordination with warehouse team for ensuring FG goods stocks
- Tracking of premium freight

3. Scarp Management – (For Stores)

- Check & Identify Scarp material by doing physical inspection & Scrap Note
- Prepare Plan for Scrap Disposal & Schedule Vehicle
- Maintain Weight slip & communicate to related department
- Create Invoice in system & prepare e-way bill




- Posting of Scrap Material in SAP
- Ensure defacing of the rejected components as per SOP
- Disposal of Hz waste as per MPCB norms & documentation thereof

4. Inventory Management (Stores)

- Coordinating and monitor Inventory level on daily basis
- Perform physical count of inventory and reconcile actual stock with system stock on on-going basis
- Ensure stock availability as per the requirement/ Ensure Min Max levels at Receipt stores as well as while issuing material to PPC/ Production
- Report to superior on stock levels, issues etc.
- Co-ordinate stock correction activity during yearly/ half yearly physical stock verification activity
- Coordination with respective stakeholders for slow moving / Non-moving Inventory

5. Vendor end material Management (Dispatch)

- Follow up with QA & Purchase related documentation required to Dispatch rejected material back to supplier with GRN reversal, Line Rejection, Invoicing and communication to vendor.
- Communication/ Dispatch of rejected material back to supplier with proper documentation.
- Prepare challan (57F4) for sending material to subcontract (Repairing /job work)
- Short Quantity posting and communication to supplier as and when required.
- Keep track of material at vendor end
- Invoicing and dispatch of raw material for outsourced assembly activity.
- Take follow-up with user for material return from respective function
- Prepare returnable DC for tools at supplier end Endure timely receipt with the details of ageing

6. Documentation & MIS (Stores & Dispatch)

- Maintain 5’s check sheet-Maintain records of EMS-TS and adhere to documented SOPs / DOA
- Execution of 5S target achievement activities as per plan and TPM activities
- Provide support during customer audits
- Circulate Material consumption & material receipt report and to HOD’s on weekly basis
- Create & Submit Nonmoving item report to concern HOD for taking decision

Preferred candidate profile a) Qualifications

- Minimum Qualification required: Any Graduate
- Qualifications preferred: Any Graduate

b) Work Experience

- Minimum 4 years of experience with 2 years of experience in automotive industry

📌 Sr. Associate Logistics || Varroc @ Pune
🏢 Varroc
📍 Pune