Department:

- Administration / Executive Office

Reporting To:

- Director

Job Summary:

- The Personal Secretary to the Director will provide high-level administrative and confidential support to the Director by managing schedules, coordinating meetings, handling correspondence, maintaining records, and ensuring smooth day-to-day operations.

- The role requires excellent organizational, communication, and time management skills with the ability to maintain strict confidentiality.

Key Responsibilities:

- Manage the Director's daily calendar, appointments, meetings, and travel schedules.

- Coordinate internal and external meetings, prepare agendas, and record meeting minutes.

- Screen phone calls, emails, and other correspondence on behalf of the Director.

- Draft, review, and maintain official letters, reports, presentations, and other business documents.

- Handle confidential information with the highest level of discretion and professionalism.

- Coordinate with internal departments and external stakeholders to ensure timely follow-up on action items.

- Track pending tasks, deadlines, and commitments, and provide regular updates to the Director.

- Assist in preparing presentations, MIS reports, and business review documents.

- Organize business events, conferences, and executive meetings.





- Perform any other administrative or executive support duties assigned by the Director.

Required Qualifications:

- Master's degree in Business Administration, Commerce, or any relevant discipline.

- Additional certification in Secretarial Practice or Office Administration will be an advantage.

Experience

- 3-7 years of experience as a Personal Secretary, Executive Assistant, or Executive Secretary to senior management.

- Experience supporting Directors, CEOs, or senior executives is preferred.

Required Skills:

- Excellent verbal and written communication skills.

- Strong organizational and multitasking abilities.

- High level of confidentiality and integrity.

- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

- Ability to work under pressure and meet deadlines.

- Professional appearance and interpersonal skills, Strong problem-solving and decision-making abilities.

Preferred Attributes:

- Detail-oriented and highly organized.

- Self-motivated with a proactive approach.

- Ability to prioritize multiple tasks effectively.

- Flexible and adaptable to changing business requirements.

- Solid coordination and stakeholder management skills.

📌 Personal Secretary To the Director (Gurugram)
🏢 West Wind Retails
📍 Gurugram