Personal Assistant to Director

Company: APS Mining & Infrastructure India Pvt. Ltd.

Reporting To: Managing Director Mr. Vasudevan

Work Location

Bachupally, Hyderabad, Telangana

Education Qualification

- B.E./B.Tech in Civil Engineering or Mechanical Engineering (Mandatory)
- MBA (Operations/Project Management/General Management) or M.E./M.Tech in Civil or Mechanical Engineering will be an added advantage.
- Candidates with strong academic performance, excellent communication skills, and proficiency in MS Office (Excel, Word, PowerPoint) are preferred.

Employment Type: Full-Time About APS Mining & Infrastructure India Pvt. Ltd.

APS Enterprises, established in 1985, has successfully completed four decades of excellence in the mining, construction, and heavy equipment rental industry. Building on this strong legacy, the company has evolved into APS Mining & Infrastructure India Pvt. Ltd., delivering large-scale mining, earthwork, excavation, irrigation, dam, hydro-electric, and infrastructure projects across India with a commitment to quality, safety, and timely execution.

Job Summary

We are looking for a proactive, smart, and highly organized Personal Assistant to support the Managing Director in managing daily business operations, executive scheduling, communication, and coordination across multiple departments and project sites. The ideal candidate should be eager to learn, maintain confidentiality, and work in a fast-paced environment.

Key Responsibilities

- Manage the Managing Director's daily calendar, appointments, meetings, and travel schedules.
- Coordinate with project sites, Head Office, clients, vendors, consultants, and internal departments.
- Prepare meeting agendas, MOM (Minutes of Meeting), presentations, reports, and business correspondence.
- Follow up on pending tasks and ensure timely completion of action items.
- Maintain confidential files, business documents, contracts, and records.
- Coordinate with HR,



Finance, Accounts, Procurement, Projects, and Administration teams.
- Prepare MIS reports, dashboards, and project status updates for management review.
- Draft qualified emails, letters, and official communications.
- Organize meetings, conferences, client visits, and business events.
- Assist in documentation related to tenders, contracts, statutory approvals, banking, and project administration.
- Track important deadlines and provide regular reminders to the Managing Director.
- Perform any additional assignments entrusted by the Managing Director.

Required Skills
- Excellent verbal and written communication in English and Tamil.
- Strong organizational and time management skills.
- High level of professionalism and confidentiality.
- Good knowledge of MS Office (Excel, Word, PowerPoint, Outlook).
- Ability to multitask and work under pressure.
- Strong coordination, follow-up, and interpersonal skills.
- Positive attitude, willingness to learn, and problem-solving ability.

Preferred Skills
- Experience in Construction, Mining, Infrastructure, EPC, or Heavy Equipment industries is an added advantage.
- Knowledge of ERP software and MIS reporting will be preferred.
- Willingness to travel occasionally to project sites when required.

Salary Best in the Industry (Based on Qualification, Skills, and Experience)

Why Join APS?

- Opportunity to work directly with the Managing Director.
- Exposure to large-scale mining and infrastructure projects across India.
- Excellent learning and career growth opportunities.
- Dynamic and professional work environment.
- Opportunity to develop leadership, management, and business coordination skills.

Keywords Personal Assistant, Executive Assistant, PA to Director, Executive Coordinator, Management Trainee, Executive Secretary, Office Coordinator, MIS Reporting, Executive Support, Administration, Project Coordination, Mining, Infrastructure, Construction, EPC, MS Office, Communication Skills.

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