Role & responsibilities

Shipping Instructions (SI) Filing

- Prepare and submit Shipping Instructions to shipping lines within deadlines.
- Verify shipper/consignee details, cargo description, HS codes, and compliance requirements.
- Follow up for SI confirmation, corrections, and final approval.
- Bill of Lading (BL) Issuance

- Coordinate with shipping lines for Draft BL preparation.
- Review draft BL for accuracy and communicate corrections.
- Ensure Final BL issuance and share with customers/internal teams.
- Maintain BL records for audit and compliance.
- Shipping Line Coordination

- Act as the primary contact for all shipping line communication.
- Monitor vessel schedules, cutoffs, and sailing updates.
- Vessel Tracking

- Track vessel ETD/ETA, transshipment status, and movement updates.
- Communicate delays, rollovers, or schedule changes to internal teams and customers.
- Maintain visibility of cargo movement from gatein to final discharge.

Record Maintenance & DSR (Daily Status Report)

- Maintain accurate records of bookings, SI, MBL, HBL, and vessel schedules.
- Prepare and update Daily Status Reports for all active shipments.
- Share DSR with management, sales, and operations teams for planning.




- Ensure data accuracy through regular reconciliation with shipping line updates.
- Issuing HBL (House Bill of Lading)

- Prepare HBL based on final shipping instructions from customers in through system.
- Verify all details (shipper, consignee, notify, cargo description, freight terms).
- Coordinate with internal teams for approval and release of HBL.
- Share HBL with customers after verification and payment clearance (if applicable)

Preferred candidate profile

- Bachelors degree in Logistics, Supply Chain, Commerce, or related field.
- 14 years of experience in export documentation or freight forwarding.
- Solid knowledge of SI, BL, HBL, container booking, vessel tracking, and INCOTERMS.
- Experience using shipping line portals (Maersk, MSC, CMACGM, HapagLloyd, etc.).
- Excellent communication, coordination, and followup skills.
- High attention to detail and ability to work under tight deadlines.

Preferred Attributes

- Experience in freight forwarding or export operations.
- Understanding of customs procedures and export compliance.
- Ability to multitask and manage highvolume documentation.

Package- 3.5 to 4 L/p.a (Basic 25K + OT per month)

This role is Teamlease payroll

📌 Shipping Documentation Executive (Pune)
🏢 TeamLease
📍 Pune