Role & responsibilities :

1. Recent Admissions & Fee Collection

- Manage kit sales and registration through ERP
- Collect registration and admission fees and issue receipts
- Ensure mandatory fees are correctly collected
- Coordinate approvals for exceptions with Principal/Central Finance teams

2. Fee Collection (All Modes)

- Handle collections through:
- Cash
- Cheque / PDC (Post-Dated Cheques)
- Card (EDC machine)
- E-mandate / online payments

- Ensure all transactions are accurately recorded in ERP
- Issue system-generated receipts for every transaction

3. Daily Reconciliation & Deposits

- Perform daily cash reconciliation with system records
- Obtain necessary approvals and maintain supporting documentation
- Deposit collections into bank/CMS within defined timelines
- Upload and attach deposit proofs in ERP
- Maintain proper filing of daily collection reports

4. PDC & Cheque Management

- Maintain custody and tracking of PDCs
- Deposit cheques on maturity and update ERP
- Handle cheque bounce cases:
- Pass reversal entries
- Update student ledger
- Inform stakeholders

5. Bank Reconciliation & MIS

- Reconcile daily collections with bank statements




- Match physical cash/cheques with ERP reports
- Prepare periodic MIS reports on collections and outstanding dues
- Ensure accuracy of student fee ledgers

6. Student Exit (LC Process)

- Process fee clearance before issuing Leaving Certificate (LC)
- Return PDCs (if applicable) with proper acknowledgment
- Pass necessary reversal and credit note entries in ERP
- Ensure complete ledger closure for exiting students

7. Value Added Services (VAS) Fees Management

- Collect fees for VAS services such as:
- Trips, transport, external exams, other activities

- Generate receipts and maintain records in ERP
- Coordinate with internal teams for data validation

8. Master Data & ERP Discipline

- Ensure accurate fee mapping and student data in ERP
- Validate fee assignments against student IDs
- Maintain proper documentation and audit trails
- Highlight discrepancies or system issues to supervisors

Preferred candidate profile:

- 24 years of experience in fee collection / accounts receivable / cashiering.
- Experience in School ERP or Accounting Software (Tally, SAP, etc.) preferred

📌 School Fees Executive (Nagpur)
🏢 Vibgyor Group of Schools
📍 Nagpur