Job Summary

The Purchase Executive will be responsible for procurement, inventory planning, stock control, vendor coordination, warehouse management, and material movement for various IT Projects. The role requires ensuring timely procurement of IT networking, surveillance, cybersecurity, and electrical components while maintaining optimum inventory levels to support project execution across multiple locations.

Key Responsibilities

Procurement & Purchasing

- Process purchase requisitions received from Project, Service, and Sales teams.
- Obtain quotations from multiple vendors as per company procurement policy.
- Prepare comparative statements and submit them for management approval.
- Negotiate prices, payment terms, delivery schedules, and warranty conditions with vendors.
- Generate Purchase Orders (POs) and ensure timely order placement.
- Coordinate with vendors for timely delivery of materials.
- Follow up on pending orders and maintain procurement schedules.
- Develop and maintain strong relationships with vendors and suppliers.

Inventory Management

- Maintain accurate inventory records in ERP/Inventory Management Software.
- Monitor stock levels and initiate timely procurement to prevent stock shortages.
- Conduct regular physical verification of inventory and reconcile discrepancies.
- Manage inward and outward movement of materials.
- Maintain proper identification, storage, and preservation of inventory.
- Monitor slow-moving, obsolete, and non-moving inventory.
- Prepare monthly inventory reports for management review.

Warehouse & Logistics

- Coordinate receipt, inspection, and storage of incoming materials.




- Ensure proper documentation for Goods Receipt Notes (GRN), Delivery Challans, and Material Issue Slips.
- Coordinate dispatch of materials to project sites across India.
- Track material movement and ensure timely delivery to sites.
- Coordinate with logistics partners for transportation and shipment.
- Ensure safe storage and handling of sensitive IT equipment.

Documentation & Compliance

- Maintain procurement files, purchase orders, invoices, quotations, and agreements.
- Ensure procurement activities comply with company policies and approval processes.
- Maintain complete documentation for audits and statutory compliance.
- Support Finance in invoice verification and payment processing.

Coordination

- Coordinate with Project Managers regarding material requirements.
- Work closely with Accounts for invoice reconciliation.
- Coordinate with the Warehouse team for stock availability.
- Support service engineers by arranging urgent material requirements.

Required Qualifications

- Bachelor's Degree .

Experience

- 3 years of experience in Purchase, Procurement, Inventory, or Supply Chain.
- Experience in an IT System Integration, Networking, Telecom, Electrical, or Infrastructure company is preferred.

Required Skills

- Strong knowledge of procurement and inventory management processes.
- Understanding of IT networking and system integration products.
- Experience with ERP/Inventory Management Software.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Strong negotiation and vendor management skills.
- Excellent analytical and problem-solving abilities.
- Positive communication and coordination skills.
- Ability to manage multiple projects and deadlines.

📌 Procurement And Inventory Executive (New Delhi)
🏢 Millennium Automation Systems
📍 New Delhi