Position Title : Lead, Administration, ACG Cellulose

Department: HR

Location: Dahej, Bharuch, Gujarat

Reports to: Head, HR & Admin

Job Objective

To lead and strengthen the plants administrative operations by ensuring effective office management, statutory compliance, contract labour governance, and seamless communication systems. To drive cost-efficient budgeting, manage facility / housekeeping, vehicle management, guest house operations, cafeteria, employee transport, Travel arrangements and real estate management while supporting new projects. Committed to maintaining safe, compliant, and environmentally responsible operations aligned with OH&S; and EMS objectives. To support the HR operation function at plant level by executing day-to-day HR activities and employee engagement

Primary responsibilities

Strategic and planning

Functional

Core:-

1. Office Management

- Responsible for the complete upkeep, including minor repairs and maintenance, housekeeping within the Plant premises. Ensuring hygiene standards and maintain facilities of ACG Cellulose.
- Ensure timely payment of utility services such as electricity, water charges, office telephones and another utilities on or before the due date.
- Ensure Physical and digital security systems in proper order.
- Train, Review security services, CCTV surveillance, hardware / software upgradation, design and monitor security SOPs based on unit requirements.
- Co-ordinate with Security agency for various safety strategies.

2. Liasoning & Statutory Compliance

- Ensure legal and statutory compliance required for factories as per the various applicable acts. Co-ordination and liaison with various government officials and institutions like municipal council, gram panchayat, GIDC, Labour Office, DISH or any relevant authorities pertaining to business and unit location.

3. Contract labour management.

- Coordinating with various contractors for timely and sufficient supply of contractors and ensure timely renewal of contracts.




- Ensure maintenance of statutory records under the contract labour act.
- Ensure payment of minimum wages to contract labour and timely revision of minimum wages as per government notifications.

4. Communication system management

- Ensure smooth installation and maintenance of communication facilities landlines, mobiles (voice & data) etc within factory premises. Support to IT team for execution and installation of new devices.
- Ensure timely payments related to various communication systems.

5. New projects and estate management

- Propose, monitor & execute renovations / new projects / consolidation of company property in line with estimated budgets and ensure cost saving in activities through new approaches.
- Maintain and upkeep of company/ leased flats.
- Maintenance and upkeep of property related documents/ approved plans etc and updation of the status of company property with relevant records.
- Ensure payment of property tax for company’s properties such as office building, warehouses, company owned flats, guest houses, factory building, N/A tax for company land on or before date.

6. Budget administration and cost control

- Prepare and maintain administration budget and keep track and control on expenses based on budget vs actual.

7. Vehicle management / Travel management

- Managing operations of company pool cars including maintenance.
- Guest house management, new tie-ups with hotels.
- Ensure upkeep of guest house including timely maintenance, housekeeping, provision of amenities etc.
- Management of guest house staff.
- Appointment of appropriate contractor / service providers and timely review.

8. Cafeteria Management

- Cafeteria management




- Revision of canteen charges as and when required.
- Ensure the quality / quantity of food and active contribution in canteen committee.
- Maintain hygiene, decorum, employee contribution deduction, celebrations and various other important activities related to cafeteria management.

9.Upkeep of garden / Horticulture

- Development and maintenance of garden in factory premises
- Appointment of proper Horticulturist and assigning task for upkeep of Horticulture.

10.Compliance to OH&S; and EMS Objectives

- Promote achievement of the company OH&S; and EMS aims and targets; drive compliance to company OH&S; and EMS policies, principles, procedures, and practices.

11. Support in HR Operations

- Support in HR ops such as current employee joining, induction and administrative support.
- Maintain employee personal files, records, and HR documentation.
- Support HR in employee engagement, culture building, and retention initiatives.
- Support in Preparation of annual budget for HR & Admin operations.
- Support in Co-ordinating with consultants for statutory returns and inspections.
- Maintain statutory registers, licenses, and compliance documentation.

Key Result Areas

- Cost Optimisation project implementation
- Analysis of Actual vs Budget spent
- Timely submission of Admin Index, increasing standards of admin services
- Incremental Customer Satisfaction Scores
- Admin Project – initiation and implementation.

Key Interfaces

Internal Interfaces: Operations

External Interfaces:

- External and Internal Customers
- Government Bodies
- Technicians / Operators

Key Competencies:

- Facility management/ Security
- Compliance & Liaoning
- Contract Labour Management
- Cafeteria Management
- Admin Budgeting
- GMP & GDP

Educational and Experience Requirements

- Any graduate + Part Time MBA/MSW/ LLM

Experience

- 5 – 8 years
- Hard core Admin candidate with ability to work in a shop-floor / manufacturing environment
- Basic computer skills (MS Excel, HRMS)

📌 Executive, Admin, ACG Cellulose (Dahej)
🏢 ACG
📍 Dahej