HR Coordinator

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Position Title: HR Coordinator

Supervisor's Title: HR Director

Effective Date: 2026

Salary Schedule: Depends on experience and qualifications

Position Description The HR Coordinator supports the Human Resources department by managing employee records, coordinating HR operations, and assisting with PRO-related administrative work. This position ensures a smooth employee experience from onboarding to exit and maintains compliance with institutional, local, and legal requirements.

POSITION DUTIES AND RESPONSIBILITIES HR Operations Employee Support

- Maintain accurate and up-to-date employee records in both digital and physical formats
- Support onboarding and offboarding processes, including document collection, induction scheduling, and exit clearance
- Prepare employment letters, verification requests, and other HR documentation
- Coordinate with department heads to ensure employee data is current and compliant

PRO Legal Compliance Support

- Assist with visa, work permit, and FRRO registration processes for expatriate employees and dependents. Visit the office as per requirement and complete the paperworks and approvals.
- Coordinate with external agencies for Aadhar registration, PAN card applications, and related documentation
- Support Provident Fund (PF), Employee Insurance, and other statutory benefits administration
- Maintain compliance files related to labor laws, employee records, and institutional audits
- Track visa expiries, renewals, and maintain accurate immigration records





Payroll Bene fi ts Administration

- Support payroll inputs by maintaining attendance, leave, and overtime records
- Assist in verifying salary-related documents and coordinating benefits enrollments
- Liaise with finance to reconcile HR and payroll data for timely disbursements

Recruitment Onboarding Support

- Coordinate candidate communication, interview scheduling, and recruitment logistics
- Prepare onboarding plans and support orientation sessions
- Maintain recruitment databases and ensure timely completion of background checks

Employee Engagement Communication

- Assist in organizing HR-led events, staffrecognition programs, and wellbeing initiatives
- Support internal communication related to HR policies, updates, and notices
- Promote a positive work culture aligned with AISC values of belonging and wellbeing

Administrative Reporting Support

- Generate HR reports and maintain HR metrics dashboards
- Support policy implementation and update HR manuals as directed by the HR Director
- Handle confidential information with discretion and professionalism

PROFESSIONAL RESPONSIBILITIES

- Maintain confidentiality, integrity, and ethical standards in all HR-related matters




- Demonstrate initiative in streamlining HR and administrative processes
- Participate in professional learning and stay current with HR best practices and regulations
- Perform other duties as assigned by the HR Director

PREFERRED QUALIFICATIONS AND EXPERIENCE
- Demonstrated lifelong learner
- Bachelors degree in Human Resources, Business Administration, or related field
- Minimum 3 years of experience in HR coordination or administration, preferably in an internationalorganization or educational institution
- Experience with PRO work including visa processing, FRRO, and statutory compliance preferred
- Experience in Zoho People is a plus

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
- Strong interpersonal and communication skills
- Knowledge of labor laws, statutory compliance, and HR documentation
- Familiarity with visa and FRRO procedures, Aadhar, PF, and related government systems
- Proficiency in MS Excel, Google Workspace, and HRIS systems
- High attention to detail and robust organizational skills
- Ability to work effectively with a multicultural community
- Confidentiality, integrity, and a service-oriented mindset

NOTE The above is meant to outline general knowledge, skills and responsibilities. It may be necessary to assume other duties and responsibilities that are not speci fi cally outlined herein. Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 HR?Coordinator (Chennai)
🏢 American International School Chennai
📍 Chennai