Description

The HR Administrator provides day-to-day local facilities management, supports event management and HR administrative support for employees across the APAC region.

Key Responsibilities

HR Administration

- Maintain accurate employee records and HR information systems (HRIS).
- Prepare employment contracts, contract amendments, confirmation letters, and other HR documentation.
- Coordinate onboarding and offboarding activities.
- Manage employee files and ensure document retention complies with local regulations and company standards.
- Track employee probation periods, contract renewals, and mandatory compliance training.
- Support payroll administration by providing accurate employee data and checking payroll reports.
- Respond to employee HR-related queries in a timely and professional manner.
- Create employee documents including contracts, letters and references.
- Benefits admin management and providing guidance and advice to employees on benefits as needed.
- Serve as the primary point of contact for employees on HR-related queries, providing timely, accurate, and professional guidance on policies, processes, advantages, employee lifecycle matters, and HR systems.
- Support regional HR projects and initiatives as needed.

Skills, Knowledge and Expertise

Facilities

- Serve as the first point of contact for any office management responsibility which includes:





o Office access o Wework credit management o Office supplies o Visitor management o Ensuring office ways of working and guidelines are communicated to employees o Providing facilities data to sustainability as needed

Travel Management

- Oversee the travel management system ensuring policy and controls are adhered to and escalating where necessary.
- Supporting employees and visitors when they visit India with documents and guidance.
- Ad-hoc travel and business travel support.

Event management

- Support local organising celebrations, team events and engagement activities including communication to employees and budget management.

Qualifications

- 2+ years of Executive/HR administration experience.
- Clear verbal and written communication. Professional and confident communication style.
- Good time management, can prioitise and meet deadlines.
- Competence with office software (Word, Excel, PowerPoint), scheduling tools, and increasingly AI platforms for drafting, research, and workflow automation.
- Experience working in an international or multinational company preferred.
- Strong administrative and organizational skills.
- High level of discretion and confidentiality.

About Contego

We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.

📌 HR Operations & Admin (Mumbai)
🏢 Contego
📍 Mumbai