Application Deadline: 31 August 2026

Department: Human Resources

Location: Mumbai, India

Description The HR Administrator provides day-to-day local facilities management, supports event management and HR administrative support for employees across the APAC region.

Key Responsibilities HR Administration · Maintain accurate employee records and HR information systems (HRIS).

· Prepare employment contracts, contract amendments, confirmation letters, and other HR documentation.

· Coordinate onboarding and offboarding activities.

· Manage employee files and ensure document retention complies with local regulations and company standards.

· Track employee probation periods, contract renewals, and mandatory compliance training.

· Support payroll administration by providing accurate employee data and checking payroll reports.

· Respond to employee HR-related queries in a timely and qualified manner.

· Create employee documents including contracts, letters and references.

· Benefits admin management and providing guidance and advice to employees on benefits as needed.

· Serve as the primary point of contact for employees on HR-related queries, providing timely, accurate, and professional guidance on policies, processes, benefits, employee lifecycle matters, and HR systems.

· Support regional HR projects and initiatives as needed.

Skills,



Knowledge and Expertise Facilities · Serve as the first point of contact for any office management responsibility which includes:

o Office access o Wework credit management o Office supplies o Visitor management o Ensuring office ways of working and guidelines are communicated to employees o Providing facilities data to sustainability as needed

Travel Management · Oversee the travel management system ensuring policy and controls are adhered to and escalating where necessary.

· Supporting employees and visitors when they visit India with documents and guidance.

· Ad-hoc travel and business travel support.

Event management · Support local organising celebrations, team events and engagement activities including communication to employees and budget management.

Qualifications · 2+ years of Executive/HR administration experience.

· Clear verbal and written communication. Professional and confident communication style.

· Good time management, can prioitise and meet deadlines.

· Competence with office software (Word, Excel, PowerPoint), scheduling tools, and increasingly AI platforms for drafting, research, and workflow automation.

· Experience working in an international or multinational company preferred.

· Strong administrative and organizational skills.

· High level of discretion and confidentiality.

📌 HR Operations & Admin (Mumbai)
🏢 Contego - Global Talent Solutions
📍 Mumbai