Job Title: HR Executive

Location: Mumbai (Hybrid)

Job Type: Full-Time

Experience: 1-2 Years

About the Role

We are looking for a proactive and detail-oriented HR Executive to join our team. This is a full-time Hybrid opportunity for candidates based in Mumbai. The role involves a combination of recruitment, HR operations, administration, employee engagement, and asset management. The ideal candidate should be highly organized, possess excellent communication skills, and be able to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

Recruitment

- Manage the end-to-end recruitment process for technical and non-technical roles.
- Source candidates through job portals such as Naukri, LinkedIn, and Indeed.
- Coordinate with recruitment consultants/agencies to source suitable candidate profiles.
- Screen and shortlist resumes based on job requirements.
- Schedule and coordinate interviews with hiring managers.
- Maintain regular communication with candidates throughout the hiring process.
- Coordinate interview feedback, offer rollouts, joining formalities, and onboarding.
- Maintain recruitment trackers, candidate databases, and hiring reports.

HR Administration & Operations

- Prepare and issue HR documents, including Offer Letters, Appointment Letters, Experience Letters, Relieving Letters, Confirmation Letters, and other employment-related documents.
- Maintain employee records, HR documents, and trackers. • Handle employee onboarding and exit formalities.
- Manage company assets, including laptop allocation, exchange, formatting, and tracking.
- Maintain employee equipment forms and update asset records.
- Coordinate courier dispatches and collections for laptops and other company assets.
- Track and maintain HR-related bills and invoices.




- Coordinate software licenses, antivirus renewals, and other administrative requirements.
- Maintain HR folders, reports, and documentation.
- Assist with day-to-day HR operations and administrative activities.

Employee Engagement

- Plan and coordinate employee engagement initiatives and activities. Organize celebrations such as Women's Day, Holi, birthdays, work anniversaries, festive events, offsites, team outings, and other employee engagement programs.
- Arrange event logistics, including certificates, gifts, refreshments, and other event materials.
- Prepare employee birthday and work anniversary lists.
- Coordinate internal meetings, presentations, and engagement sessions.

Vendor & Stakeholder Coordination

- Coordinate with recruitment agencies, consultants, and hiring partners. Liaise with IT vendors for laptop procurement, repairs, and technical support.
- Coordinate with external vendors for administrative and office-related requirements.
- Follow up with vendors to ensure timely completion of tasks and maintain proper documentation.

General HR Responsibilities

- Maintain HR reports, trackers, and MIS.
- Ensure HR records and documentation are accurate and up to date.
- Support HR projects and process improvement initiatives.
- Coordinate with internal teams on HR and administrative requirements. Perform other HR and administrative responsibilities as assigned.

Requirements

- 1-2 years of experience in Recruitment, HR Operations, or Human Resources.
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Proficiency in MS Office, especially Excel, Word, and PowerPoint.
- Ability to work independently in a remote work setting.
- Strong attention to detail and problem-solving skills.
- Candidates must be based in Mumbai.

📌 HR Executive (Mumbai)
🏢 Xanthus Innovations
📍 Mumbai