Key Job Responsibilities

1. Procurement and Purchasing

- Identify organizational purchasing needs.
- Source and purchase materials, equipment, supplies, and services.
- Prepare and process purchase orders.
- Ensure purchases comply with company policies and budgets.

2. Supplier Management

- Research and evaluate potential suppliers.
- Negotiate prices, terms, and contracts.
- Maintain positive relationships with vendors and suppliers.
- Monitor supplier performance and resolve issues.

3. Cost Control

- Compare prices and obtain quotations.
- Seek cost-saving opportunities without compromising quality.
- Analyze market trends and pricing fluctuations.

4. Inventory Coordination

- Monitor stock levels and reorder supplies when necessary.
- Coordinate with warehouse and inventory teams.
- Prevent stock shortages or excess inventory.

5. Documentation and Record Keeping

- Maintain procurement records, contracts, and supplier databases.
- Track orders and delivery schedules.
- Prepare procurement reports and purchase summaries.

6. Quality Assurance

- Ensure purchased goods and services meet company specifications.
- Coordinate inspections and quality checks.
- Handle returns, replacements, and warranty claims when needed.

7. Compliance and Risk Management





- Ensure procurement activities comply with legal and company requirements.
- Follow ethical purchasing practices.
- Assess risks related to suppliers and supply chains.

Typical Qualifications

- Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or related field.
- Experience in purchasing, procurement, or supply chain operations.
- Strong negotiation and communication skills.
- Proficiency in Microsoft Excel and ERP systems (e.g., SAP, Oracle).
- Analytical and problem-solving abilities.

Duties:

- Source and procure goods and services required by the company.
- Request quotations and negotiate with suppliers.
- Prepare purchase orders and monitor deliveries.
- Maintain supplier records and evaluate vendor performance.
- Ensure procurement activities are conducted within budget.
- Coordinate with internal departments to meet purchasing requirements.
- Prepare procurement reports and maintain accurate records.
- Ensure compliance with company procurement policies.

Skills Required:

- Negotiation and vendor management
- Communication and interpersonal skills
- Attention to detail
- Cost analysis and budgeting

Time management and organization

📌 Purchase Officer (Panipat)
🏢 NC MEDICAL COLLEGE & HOSPITAL
📍 Panipat