Job Objective: To independently manage the Khatabook Jaipur managed office and ensure the facility remains safe, clean, compliant, operational, client-ready, and professionally maintained every day. The person will own closure of existing deficiencies, daily inspection, vendor coordination, housekeeping/security supervision, compliance documentation, client communication, and proof-based reporting.

Key Responsibilities: 1. Conduct daily opening and closing inspection of all floors, basement, cafeteria, washrooms, meeting rooms, reception, parking, and common areas.

- Maintain a live facility issue tracker with owner, vendor, priority, approval required, target date, closure proof, and client update status.
- Ensure closure of UPS room ventilation/cooling issues and maintain UPS installation/commissioning records.
- Monitor AC performance floor-wise, coordinate preventive maintenance, track breakdowns, and escalate capacity issues with proof.
- Identify and close water leakage issues in basement, cafeteria, washrooms, and other areas through proper root-cause repair.
- Maintain electrical and LAN infrastructure, including switches, sockets, LAN faceplates, exposed cables, and safe wiring.
- Ensure fire-safety system commissioning, smoke detector installation, extinguisher placement, AMC records, signage, and emergency-readiness documentation.
- Supervise housekeeping staff, uniforms, grooming, cleaning checklist, washroom hygiene, dustbin placement, consumables, pest control, and cafeteria cleanliness.
- Supervise security staff, uniform/grooming, patrol checklist, parking management, office-opening readiness, and after-hours light/AC/equipment shutdown.
- Track chairs, workstations, carpets, blinds, door stoppers, wall gaps, meeting-room electrical points, whiteboards, and other furniture/interior issues.




- Ensure water dispensers, bottled water, pantry consumables, paper cups, tea/coffee vending quality, and backup tanker planning are maintained.
- Maintain all AMC and audit documents including lift AMC, fire AMC, AC service reports, UPS reports, pest-control records, and vendor service sheets.
- Coordinate with Khatabook representatives professionally and provide timely updates on open issues and closure timelines.
- Escalate approvals before making any financial commitment, vendor appointment, replacement decision, or scope change. The candidate must specifically manage and close these current Khatabook deficiencies:
- UPS room ventilation and cooling - UPS installation and commissioning report - Storage-room organization - Basement and cafeteria leakage - AC insufficiency and preventive maintenance - Carpet peeling - Workstation quality, pinboards, and wall gaps - Electrical sockets, exposed wiring, LAN faceplates - Washroom fittings and accessories - Chair defects and pending chair delivery - Blinds installation where required - Door stoppers and handle safety - Meeting-room charging points, whiteboard film, push/pull signage - Additional whiteboards - Housekeeping training, uniform, checklist, and quality - Security training, patrols, grooming, parking, and daily readiness - Larger dustbins near workstation zones - Separate cafeteria and smoking-zone management - Lift AMC documentation - Fire alarm, smoke detector,



extinguisher, AMC, and commissioning closure - Floor and emergency-exit signage - Tea/coffee vending quality and consumables - First-aid kits - Pest control - Drinking-water capacity and preventive tanker planning Required Skills:
- Facility management experience in office, coworking, BPO, managed office, hotel, hospital, mall, or corporate facility.
- Robust vendor coordination for AC, electrical, plumbing, civil, LAN, fire safety, housekeeping, pest control, and security.
- Ability to maintain checklists, trackers, service reports, closure photos, and compliance documents.
- Professional communication with client representatives.
- Strong follow-up discipline and ability to close issues without repeated reminders.
- Basic knowledge of safety, fire, electrical, housekeeping, security, and AMC processes.

KPIs

- Daily facility checklist submitted on time.
- 100% critical issues logged with owner, ETA, and proof.
- Fire, lift, UPS, AC, pest-control, and other AMC records maintained.
- Zero unresolved safety/compliance issue without escalation.
- Client complaints reduced week by week.
- Housekeeping and security checklist compliance above 90%.
- Water, AC, electrical, washroom, and pantry disruptions tracked and prevented.
- No closure marked complete without photo/service proof or client confirmation where required.

Approval Boundary: The Facility Manager may coordinate, inspect, follow up, and recommend action, but cannot independently approve commercial commitments, replacements, vendor payments, new agency deployment, discounts, rent/service concessions, or contractual confirmations. These require management approval. Interested candidates are invited to apply. Send you JD on (phone hidden)

📌 Facility Manager (Jaipur)
🏢 Suits Workspaces Private
📍 Jaipur