Key Responsibilities Procurement Management

Manage end-to-end procurement lifecycle from requirement gathering to Purchase Order issuance.

Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), amendments, and change requests.

Prepare Notes for Approval (NFA), technical evaluation reports, commercial evaluation reports, and procurement justification documents.

Ensure compliance with procurement policies and approval workflows.

Track procurement timelines and ensure timely completion.

Vendor

Management

Identify and onboard current vendors.

Coordinate with vendors for quotations, proposals, negotiations, and clarifications.

Compare quotations and prepare commercial comparison statements.

Maintain vendor database and performance records.

Coordinate renewals of Annual Maintenance Contracts (AMC), software licenses, and service agreements. Commercial & Contract Management

Review commercial proposals.

Coordinate with Finance and Legal teams for contract execution.

Track contract validity and renewal timelines.





Monitor commercial milestones and payment schedules.

Maintain repository of contracts, agreements, and commercial documents. Documentation & Compliance

Maintain complete procurement documentation for audit purposes.

Ensure documentation complies with organizational and statutory requirements.

Maintain digital records of procurement activities.

Stakeholder

Coordination

Coordinate with internal departments for procurement requirements.

Liaise with vendors regarding documentation, deliveries, invoices, and compliance.

Follow up with Finance, Procurement, Legal, and other stakeholders to ensure timely execution.

Schedule meetings and maintain action trackers.

Process

Improvement

Identify opportunities to improve procurement efficiency.

Standardize procurement templates and documentation.

Maintain procurement trackers and MIS.

Support automation initiatives for procurement workflows

📌 Executive - Procurement & Commercials (Navi Mumbai)
🏢 Jio Institute
📍 Navi Mumbai