Job Title: Executive Assistant to Managing Director

Location: Bhilai (In-person, Full-time) Role Overview The Executive Assistant (EA) to the Managing Director will serve as the central coordination point for all strategic, operational, and administrative matters related to the MD’s office. This is a high-responsibility role requiring strong ownership, discretion, and the ability to operate across business, legal, and on-ground execution tasks. Key Responsibilities

- MD Office Management

Provide end-to-end support to the Managing Director on daily priorities.

Act as the primary point of contact for internal and external stakeholders.

Manage and streamline all communications on behalf of the MD.

- Calendar, Travel & Scheduling

Plan and manage the MD’s calendar, meetings, and appointments.

Coordinate travel itineraries, bookings, and logistics.

Ensure efficient time management and prioritization of engagements.

- Legal, Land & Compliance Coordination

Assist in handling land, legal, and compliance-related matters.

Coordinate with lawyers, consultants, government authorities, and vendors.

Track documentation, filings, and follow-ups to ensure timely execution.

- Task Execution & Follow-ups

Track all tasks assigned by the MD across teams using tools like Google Sheets.

Ensure timely follow-ups with HODs and stakeholders.

Maintain accountability and visibility on key deliverables.

- Documentation & Communication





Draft emails, letters, agreements, contracts, and official documents.

Maintain organized records of all important documents and communications.

- Cross-functional Coordination

Liaise between the MD and various departments, clients, and external partners.

Ensure seamless execution of strategic initiatives and special projects.

- Administration & Miscellaneous

Handle office purchases and administrative requirements.

Support in execution of ad-hoc tasks and high-priority assignments.

Required Skills & Qualifications

Strong written and spoken English communication skills.

High proficiency in MS Office and Google Workspace.

Strong internet research and AI tool usage skills.

Excellent organizational, planning, and multitasking abilities.

Ability to handle confidential information with discretion.

Prior experience in a similar role or exposure to legal/compliance matters is preferred.

Behavioral

Traits

High ownership and accountability.

Proactive, resourceful, and solution-oriented mindset.

Robust follow-up discipline.

Calm and composed under pressure.

Willingness to travel and work flexible hours as required.

Ability to operate independently in dynamic, unstructured environments.

Additional

Expectations The candidate should be comfortable handling on-ground tasks, external coordination, and field visits when required.

📌 Executive Assistant to Managing Director (Bhilai)
🏢 Ujjwal Patni International
📍 Bhilai