About the Company

Navya Nexus Pvt Ltd is hiring on behalf of one of its clients. We are looking for a highly organized, proactive, and professional Executive Assistant to provide executive, administrative, and operational support to senior leadership. This is an excellent opportunity for professionals who excel at coordination, communication, and managing multiple priorities in a fast-paced environment.

About the Role

We are seeking an experienced Executive Assistant who can effectively manage executive schedules, coordinate meetings, prepare business documents and presentations, and serve as a key point of communication between leadership, internal teams, and external stakeholders.

The ideal candidate will possess exceptional organizational skills, strong business communication abilities, and the professionalism to handle confidential information while supporting day-to-day executive operations.

Key Responsibilities

- Executive Calendar & Meeting Management (30%)
- Manage executive calendars by scheduling appointments, meetings, and business commitments.
- Coordinate internal and external meetings, including agenda preparation, meeting logistics, and follow-up on action items.
- Prioritize schedules to maximize executive productivity and effective time management.

Executive Communication & Coordination (25%)
- Manage incoming emails, phone calls, and business correspondence with professionalism and confidentiality.
- Act as the primary point of coordination between senior leadership, internal teams, clients, consultants, vendors, and external stakeholders.
- Maintain timely communication and follow-up to ensure smooth execution of business activities.
- Documentation & Presentation Management (20%)
- Prepare, review, edit, and format business reports, proposals, presentations, and executive correspondence.




- Develop professional PowerPoint presentations for management meetings, client presentations, and business reviews.
- Conduct research and compile information to support business decisions and strategic initiatives.
- Administrative & Operational Support (15%)
- Coordinate business travel, accommodation, transportation, and travel itineraries.
- Maintain confidential records, business files, and executive documentation.
- Support special projects, business events, and executive initiatives.
- Coordinate with cross-functional teams to monitor project timelines and deliverables.
- Executive Support & Special Assignments (10%)
- Assist with additional executive and administrative responsibilities assigned by senior management.
- Demonstrate flexibility to travel across Mumbai for meetings and business engagements when required.
- Support urgent business priorities and extended working hours whenever necessary.

Required Qualifications

- Bachelor's degree in Business Administration, Management, Commerce, or a related discipline.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or a similar administrative role.
- Excellent verbal and written communication skills in English. Knowledge of Hindi and Marathi will be an advantage.
- Strong organizational, multitasking, and time management skills.
- High attention to detail and accuracy.
- Proficiency in Microsoft Office (Word, Excel,



PowerPoint, Outlook) and Google Workspace.
- Experience preparing professional presentations, reports, and executive documentation.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal, stakeholder management, and coordination skills.
- Ability to work independently in a fast-paced environment while meeting deadlines.
- Willingness to travel within Mumbai and flexibility to support business requirements beyond regular office hours.

Preferred Skills

- Executive Calendar Management
- Meeting Coordination
- Executive Communication
- Microsoft Office Suite
- PowerPoint Presentation Development
- Google Workspace
- Business Documentation
- Report Preparation
- Administrative Coordination
- Travel Management
- Stakeholder Management
- Time Management
- Project Coordination
- Business Correspondence

Personal Attributes

- Highly organized and detail-oriented.
- Qualified, proactive, and dependable.
- Strong problem-solving and decision-making abilities.
- Excellent interpersonal and communication skills.
- Positive attitude with a service-oriented mindset.
- Ability to work under pressure while maintaining professionalism.

Compensation & Benefits

- Salary: ₹20,000 – ₹30,000 per month (based on experience, skills, and interview performance).
- Opportunity to work closely with senior leadership and gain executive-level exposure.
- Exposure to strategic planning, business operations, and executive management.
- Collaborative, learning-focused, and professional work environment.
- Excellent opportunities for career growth and professional development.

How to Apply Interested candidates may share their updated resume at: [email protected]

📌 Executive Assistant (Mumbai)
🏢 Navya Nexus
📍 Mumbai