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Job Position - Executive Assistant to CEO

Work Location: Mumbai (Marol)

Salary: Upto 7 LPA

Experience: 3 to 4 years

Job Summary:

The Executive Assistant to the CEO will provide day-to-day administrative and coordination support to the CEO. The role involves managing schedules, coordinating meetings, maintaining records, preparing documents, and ensuring timely follow-up on business activities. This position is ideal for a proactive, organized, and detail-oriented individual looking to build a career in executive administration and business coordination.

Key Responsibilities:

- Manage the CEO's daily calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, schedule appointments, and circulate meeting invites. • Prepare meeting agendas, take minutes of meetings (MOM), and follow up on action items.
- Draft emails, letters, presentations, reports, and other business documents.
- Coordinate with various departments to collect information and ensure timely completion of assigned tasks.
- Maintain records, files, confidential documents, and management reports.
- Assist in preparing MIS reports, presentations, and business summaries for management review.
- Coordinate travel bookings, accommodation,



itineraries, and related logistics for the CEO.
- Act as a point of communication between the CEO and internal teams.
- Support the CEO in day-to-day administrative activities and special assignments.
- Ensure proper documentation and smooth functioning of the CEO's office.

Key Requirements:

- Bachelor’s degree in business administration, Commerce, Management, or a related field. MBA will be an added advantage.
- 3-4 years of experience as an Executive Assistant supporting CXO-level executives, preferably in the Logistics, Freight Forwarding, Shipping, or corporate sector.
- Excellent communication, interpersonal, and stakeholder management skills.
- Strong proficiency in MS Office (Excel, PowerPoint, Word, Outlook) and presentation preparation. • Excellent organizational, planning, and time management abilities.
- High level of professionalism, discretion, and confidentiality.
- Ability to multitask, prioritize effectively, and work under pressure with minimal supervision.
- Robust analytical, coordination, and problem-solving skills.
- Positive attitude, willingness to learn, and ability to work in a fast-paced environment.
- Good written communication and presentation skills.

📌 Executive Assistant (EA) - Mumbai (Marol)
🏢 Talent Corner HR Services
📍 Mumbai