Job Title: Legal Operations Billing Specialist

Location: Bengaluru, Karnataka (Onsite)

Hire Type: Fulltime/Permanent About the Role The Legal Operations Billing Specialist supports the day-to-day administration of billing, vendor management, and matter-related financial processes. This role works closely with others in Operations to ensure invoices are submitted, reviewed, processed, and tracked accurately and on time.

The ideal candidate is detail-oriented, highly organized, and comfortable working with data and financial systems in a quick-paced environment. What You'll Do

Invoice Processing & Billing Administration

Review legal invoices for completeness and compliance with billing requirements

Route invoices for approval and monitor workflow completion

Address billing inquiries from firms, vendors, attorneys, and internal stakeholders

Coordinate invoice corrections and resubmissions when needed

Monitor invoice aging and help ensure timely payment processing

Maintain billing records and supporting documentation.

Matter & Vendor Administration

Assist with the setup and maintenance of legal matters, vendors, and law firm records

Update billing rates, matter information, and vendor details within legal systems

Support vendor administration activities

Maintain accurate electronic records and documentation.

Reporting & Financial Support:

Prepare recurring reports on spend and invoice status





Support monthly accrual and budget tracking processes

Gather data for Operations and Finance reporting requests

Validate information and resolve data discrepancies.

Systems Support

Support users with invoice submissions, approvals, and basic troubleshooting

Assist with system testing, data cleanup projects, and administrative maintenance activities

Help maintain billing guidelines, job aids, and process documentation.

Required

Skills

Associate's or Bachelor's degree in Business, Finance, Accounting, Legal Studies, or related field, or equivalent experience

2+ years of experience in billing, accounts payable, finance operations.

Experience managing large volumes of invoices and financial records

Strong attention to detail and commitment to accuracy

Proficiency with Microsoft Excel and Microsoft Office applications

Strong organizational and time management skills

Ability to prioritize multiple tasks and meet deadlines

Strong written and verbal communication skills.

Strongly Preferred

Qualifications

Experience with one or more of the following platforms:

-Coupa (Highly Preferred)

-SimpleLegal

-Onit

-Anaqua

Experience supporting legal e-billing, matter management, or vendor management programs

Experience working with law firms, outside counsel invoices, or corporate legal departments

Familiarity with invoice review, accrual tracking, and billing guideline compliance.

📌 Billing Specialist (Bengaluru)
🏢 Kani Solutions
📍 Bengaluru