Position: Sr. Executive - Administration

Department: General Administration

Location: Ahmedabad

Role Summary
The Sr. Executive Administration is responsible for overseeing day-to-day administrative operations, ensuring productive office management, vendor coordination, facility maintenance, and compliance with organizational policies. This role supports smooth functioning across departments by managing infrastructure, logistics, and administrative services.

Key Responsibilities

1. Office & Facility Management

- Ensure smooth functioning of office infrastructure and workspace maintenance
- Manage housekeeping, security, and pantry services
- Oversee maintenance of equipment, furniture, and utilities
- Coordinate with external vendors for repairs and facility upgrades

2. Vendor & Contract Management

- Identify, evaluate, and manage vendors for admin-related services
- Negotiate contracts and ensure cost-effective procurement
- Maintain vendor records and monitor service-level agreements (SLAs)

3. Administration Operations

- Handle office supplies, inventory, and asset management
- Ensure timely procurement and stock availability
- Implement administrative policies and improve operational efficiency
- Maintain documentation and administrative records

4. Travel & Logistics Coordination

- Manage travel arrangements (flights, hotels, transport) for employees
- Coordinate logistics for meetings, conferences, and events
- Oversee company transport arrangements (if applicable)

5. Compliance & Safety





- Ensure adherence to statutory compliance and safety norms
- Manage insurance, licenses, and government-related documentation
- Support audits and maintain compliance records

6. Budgeting & Cost Control

- Prepare and monitor admin budgets
- Track expenses and identify cost-saving opportunities
- Approve invoices and ensure timely payments

7. Employee Support Services

- Address employee administrative needs and queries
- Ensure availability of workplace facilities and support services
- Improve employee experience related to office infrastructure

8. Supporting as co-archivist.

- Working with Archivist for Archival work and take charge in his absence. Training will be provided in case if no experience is available but must be willing to learn.

9. Other works as assigned by manager/management.

- Providing support and assistance for other works assigned by management time to time.

Qualifications & Experience:

- Education:
Bachelors degree in Administration, Business Management, or related field
- Experience:
4 to 6 years of experience in administrative or facility management roles

Key Skills & Competencies:

- Vendor negotiation and relationship management
- Strong organizational and multitasking abilities
- Budgeting and cost control skills
- Problem-solving and decision-making
- Knowledge of compliance and facility management
- Good communication and interpersonal skills
- Proficiency in MS Office and administrative tools

📌 Senior Executive - Administration (Ahmedabad)
🏢 COD Research
📍 Ahmedabad