Responsibilities Onboarding requests

Welcome mail.

New joinees welcome on the first day.

Introduction of the new joinee with the current team, mentor, and reporting manager.

Assigning new hardware: What hardware needs to be assigned (Desktop, monitor, Laptop, any accessories to be assigned).

New joinee alias - Login credentials.

Updating the reporting of new joinee.

Enter the new joinee alias in all the respective DL's.

Helping the new joinee with all the office facilities and directing them to different departments for smooth onboarding. Morale and training budget:

Allocating the morale budget to the team.

Tracking the morale budget of the team.

Organizing morale events and executing them.

Hardware & LAB:

Maintaining Hardware budgets and lab budgets.

Ordering machines, monitors, and laptops needed for the new joiners as per the budget.

Refresh orders.

Ordering phones, devices for testing under lab.

Maintaining the assets tracking for the team and allocation of new ones.

PO approvals for hardware.

Shipments related to PO and expediting the shipments as per the requirement of the team.

Travel policy & Entertainment:





Maintaining the travel data of GEMS and EMS both Domestic and International.

Maintaining the travel for interviewers hiring, business purpose.

Calendar management

Helping the manager set up meetings with different departments by managing it.

Expense claiming

Helping the team file the eligible expenses.

Educating the team regarding the policies of claiming the expenses with deadlines.

Vendor management

New vendor onboarding process.

Maintaining the vendor budget.

Move Management

Helping the team move to different floors.

Planning the move and executing it.

Coordinating with the office assistants and facilities team in campus for the move.

Tracking the assets moved and assigning new assets if any.

Discarding the old assets and moving them to the warehouse after the move.

Connecting with the IT team for any queries after the move while connecting the assets.

Qualifications 3 years of experience in Administration.

Required Skills Good Communication.

Quick Learner.

Preferred Skills Experience in vendor management.

Familiarity with budgeting processes.

📌 Administrative Executive (Hyderabad)
🏢 Trigent Software
📍 Hyderabad