– Administration Manager Key Responsibilities 1.

General

Administration - Ensure the smooth day-to-day functioning of office administration and support services.

- Maintain organized office systems, workspaces, storage areas, and administrative processes to enable efficient operations.
- Provide seamless administrative support to all business functions while ensuring adherence to company policies and procedures.
- Coordinate routine office requirements, supplies, and administrative resources. 2.

Vendor

Management, Compliance & Documentation - Manage and maintain contracts, licenses, insurance policies, statutory permits, and other legal documentation related to company operations and events.

- Maintain accurate and up-to-date records of vendors, venues, service providers, office assets, and inventory.
- Coordinate with vendors to ensure compliance with contractual and statutory requirements.
- Ensure all administrative documentation is complete, organized, and readily accessible for audits and operational requirements. 3.

Event

Logistics & Operational Support - Coordinate procurement, travel arrangements, accommodation, transportation, and other logistical requirements to support successful event execution.

- Be available to travel and provide on-ground administrative and logistical support at event venues whenever assigned.
- Coordinate movement of event materials, equipment, and documentation while ensuring timely delivery to event sites.
- Support event teams by managing vendor coordination, food & beverage arrangements, travel logistics, and administrative requirements before, during, and after events. 4.

Budget





Management & Cost Control - Monitor and manage administrative budgets while ensuring optimum utilization of resources.

- Coordinate with the Finance team for invoice tracking, vendor payments, and budget reconciliation.
- Identify opportunities to improve administrative efficiency and implement cost-saving initiatives without compromising service quality. 5.

Invoice

Processing & Financial Controls - Submit vendor invoices, particularly transport and travel-related bills, to Finance within agreed timelines.

- Verify all invoices against approved master sheets and supporting documentation before submission.
- Ensure invoice accuracy by validating rates, quantities, GST, TDS applicability, and vendor information.
- Maintain complete documentation supporting all administrative expenses.
- Submit cash expense statements and supporting bills promptly without requiring follow-ups. 6.

Process

Management & Documentation - Maintain and regularly update the Administration Workflow Master Sheet and other operational trackers.

- Ensure all administrative processes, records, and documentation remain accurate, current, and easily accessible.
- Continuously improve documentation standards and process efficiency through regular reviews and updates. 7.

Facility

Management - Ensure office premises, storage areas,



and event support facilities are safe, functional, and well maintained.

- Coordinate housekeeping, repairs, maintenance, and vendor services to maintain a professional working setting.
- Ensure compliance with health, safety, and workplace cleanliness standards.
- Communication & Responsiveness - Demonstrate prompt responsiveness to calls, emails, messages, and internal requests during working hours.
- Maintain proactive communication with internal stakeholders, vendors, and event teams to ensure timely completion of tasks.
- Take ownership of assigned responsibilities and minimize the need for repeated follow-ups or reminders.
- Escalate issues proactively whenever timelines, budgets, or operational commitments are at risk.

Qualifications & Experience Education - Bachelor’s degree in business administration, Commerce, Management, or a related discipline.

Experience - 4–6 years of experience in Administration, Office Operations, Event Administration, or Facilities Management.

- Experience in the Event Management, Experiential Marketing, Media, Hospitality, or Advertising industry will be preferred. Key Competencies - Strong organizational and multitasking skills.
- Excellent planning and coordination abilities.
- Attention to detail and documentation accuracy.
- Strong vendor management and negotiation skills.
- Financial discipline and administrative controls.
- Effective communication and stakeholder management.
- Ability to work under pressure and support multiple events simultaneously.
- High sense of ownership, accountability, and responsiveness.

📌 Administration Manager (Bengaluru)
🏢 CAB Experiences
📍 Bengaluru