Role & responsibilities

- Recruitment & Onboarding Handle job posting (Naukri, LinkedIn, portals), resume screening, interview coordination, offer letter preparation, joining formalities, induction planning, and employee file creation
- Attendance & Leave Maintain daily attendance records, biometric data, leave register, overtime tracking, and monthly attendance summary for payroll processing
- Payroll Support Compile salary inputs (attendance, deductions, reimbursements), coordinate with accounts for timely salary disbursement, and manage PF/ESIC/Professional Tax challan submissions as applicable
- Statutory Compliance — Ensure compliance with PF, ESIC, Professional Tax, Bonus Act, Gratuity, Labour Welfare Fund, and Shops & Establishment Act (as applicable); maintain all statutory registers and records
- Employee Records — Maintain updated personal files, appointment letters, confirmation letters, increment letters, experience/relieving letters, and separation documentation
- Performance Management — Coordinate annual/periodic performance appraisal cycles, collect appraisal forms, maintain rating records, and support management in increment/promotion decisions
- Employee Engagement — Organise team-building activities, handle employee grievances, disciplinary matters, and exit interviews
- Training Coordination — Support the Quality Assurance department in scheduling and recording employee training programs; maintain training attendance and effectiveness records
- HR Policy — Help update and communicate HR policies, employee handbook, and code of conduct; ensure awareness across all departments




- Facility Management — Oversee housekeeping, security, pest control, electrical/plumbing maintenance, AC servicing, and general upkeep of office, laboratory, and production areas
- Vendor & Contract Management — Manage annual maintenance contracts (AMCs) for equipment, HVAC, fire systems, and pest control; coordinate with vendors for timely service delivery and renewals
- Travel & Logistics — Arrange employee travel, hotel bookings, cab arrangements, and courier/dispatch services as required
- Office Supplies — Procure and maintain stock of stationery, pantry supplies, housekeeping consumables, and general office materials; manage petty cash for routine purchases
- Visitor Management — Maintain visitor register, coordinate meeting room bookings, and ensure smooth handling of external auditors, clients, and regulatory inspectors
- Compliance & Licences — Track and renew facility licences, fire NOC, pollution consent, trade licence, and other applicable regulatory permits in coordination with management
- Safety Support — Coordinate fire drills, first-aid kit replenishment, safety signage, and ensure compliance with occupational health and safety requirements




- Banking Coordination — Submit hard-copy banking documents to the local bank branch as prepared by the accounts team; handle basic document routing and follow-up.

Preferred candidate profile

Requirements

- BBA, PGDM (HR), or any graduation with 2–4 years of hands-on experience in HR and office administration
- Prior experience in a manufacturing, pharmaceutical, chemical, or laboratory environment is strongly preferred
- Working knowledge of statutory compliances: PF, ESIC, Professional Tax, Shops & Establishment Act
- Proficiency in MS Office (Excel, Word, Outlook); familiarity with HRMS software is a plus
- Ability to independently manage facility and vendor coordination for a small-to-medium setup
- Strong organisational skills; ability to handle multiple responsibilities simultaneously
- Valuable communication skills; functional proficiency in English (reading, writing, email correspondence) and Hindi/Gujarati
- Self-starter who is comfortable being the sole HR & Admin person initially, with the potential to grow into a larger role as the organisation scales
- Willingness to work at our Changodar (Ahmedabad) facilit

What We Offer

- Opportunity to be part of a pioneering organisation in India’s CRM industry — early team members will play a foundational role in the company’s growth
- Direct exposure to NABL-accredited laboratory operations and ISO 17025/17034 quality systems
- Hands-on, high-responsibility role from day one — no waiting years for meaningful work
- Clear career growth path as the company scales
- Supportive, small-team environment with direct access to leadership

📌 HR & Administration Executive (Ahmedabad)
🏢 Probus Standards
📍 Ahmedabad