Outdoor Catering Operations Manager

Location: Ahmedabad, Gujarat

Job Type: Full-time
Experience: 5-10 years in catering operations + event management
Salary Range: 50,000/- 70,000/- per month (depending on experience and scale of operations)

Job Summary

We are seeking an experienced Outdoor Catering Operations Manager with solid event management expertise to oversee end-to-end catering operations for corporate events, weddings, exhibitions, and large-scale functions. You will manage food & beverage planning, vendor coordination, staff leadership, budgeting, and flawless on-ground execution while ensuring exceptional guest experiences.

Outdoor Catering Operations Management

Oversee all aspects of food & beverage preparation, service, and delivery; ensure smooth running of catering operations.

Event Planning & Execution

Plan and execute catered events from concept to completion; coordinate logistics, timelines, and on-site service.

Menu Planning & Costing

Develop menus based on client needs, dietary requirements, and budget; manage food & beverage costing and inventory.

Budget & Financial Management

Prepare event/catering budgets, track expenses, control costs, and ensure profitability within fixed budgets.

Vendor & Supplier Management

Source and negotiate with vendors (caterers, decorators, AV teams, equipment rental); manage contracts and procurement.

Team Leadership

Recruit, train, and supervise catering staff, coordinators, chefs, waiters, and conduct pre- and post-event briefings.

Client Coordination

Act as primary contact for clients; conduct site inspections, understand requirements, and manage expectations.

Quality & Safety Compliance

Ensure adherence to food safety regulations, hygiene standards (FSSAI), and hygiene certifications.

Logistics Management

Coordinate transportation, setup,



teardown, equipment, and staffing for off-site and on-site events.

Problem-Solving

Resolve operational challenges during events; handle last-minute changes, complaints, or emergencies calmly.

Post-Event Analysis

Evaluate event success using KPIs; prepare reports on client feedback, budget adherence, and operational efficiency.

Education

Bachelor's degree in Hospitality Management, Food Service Management, Business Administration, Event Management, or related field

Certifications (Preferred)

- Advanced Food Safety Training (CIEH/FSSAI)
- Culinary Management or Hospitality Certification
- IOSH Managing Safety (for large events)

Experience

- 5-10 years in catering operations management
- 2+ years in event management or large-scale event coordination
- Experience with weddings, corporate events, exhibitions, concerts, or sports events.

Skills

- Strong project management and organizational skills.
- Exceptional leadership & team management
- Excellent communication & negotiation abilities
- Proficient in MS Office and catering/event management software
- Budgeting & financial literacy
- Quick problem-solving under pressure
- Knowledge of event KPIs and marketing techniques

Language

Fluent in English, Gujarati & Hindi is a strong plus for local coordination

Other Requirements

- Ability to work weekends, evenings, holidays (events often on weekends)
- Willingness to travel for events/expos
- Ability to perform sustained physical activity during events

Preferred Experience (Ahmedabad/Gujarat Market)

- Experience managing large-scale events (800+ guests) in the Gujarat region
- Familiarity with local vendors, venues, and regulations in Ahmedabad
- Background in hospitality/hotel catering or event agencies
- Experience handling VIP/VVIP protocols and high-profile clients

📌 Outdoor Catering Operations Manager (Ahmedabad)
🏢 Upper Crust
📍 Ahmedabad