Job Description

Position: Sr. Accounts Executive - Accounts Payable

Department: Finance & Accounts

Location: Kheda Plant

Reporting To: Dy. Manager Finance & Accounts (Plant)

Job Purpose
To manage the end-to-end Accounts Payable (AP) function at the plant through SAP S/4HANA, ensuring timely processing of vendor payments, accurate accounting, statutory compliance, vendor reconciliations, and adherence to internal financial controls and company policies.
Key Responsibilities
Accounts Payable & Payment Processing

- Process and verify vendor invoices in SAP S/4HANA after validating Purchase Orders (PO), Goods Receipt Notes (GRN), work completion certificates, approvals, and supporting documents.
- Ensure timely booking of invoices and execution of vendor payments as per approved payment schedules.
- Prepare payment proposals in SAP S/4HANA and coordinate with the Corporate Finance team for payment processing.
- Monitor payment due dates and ensure timely settlement of vendor liabilities.
- Process employee reimbursement claims and other approved payments.

Vendor Account Management

- Reconcile vendor ledgers and resolve payment-related discrepancies.
- Coordinate with Procurement, Stores, Production, and User Departments for invoice verification and approval.
- Respond to vendor queries and ensure timely resolution.
- Monitor vendor advances, security deposits, and their timely adjustment.

Accounting & Financial Controls

- Pass accounting entries for vendor invoices, advances, debit notes, credit notes, freight, service invoices, and plant expenses.
- Ensure correct General Ledger (GL), Cost Centre, Profit Centre, and Tax Code selection in SAP S/4HANA.
- Maintain complete supporting documentation and ensure compliance with internal financial controls.





Statutory Compliance

- Ensure correct accounting and deduction of GST, TDS, and other applicable statutory taxes.
- Verify GST compliance before invoice posting.
- Assist in GST reconciliations, TDS reconciliation, and statutory audit requirements.
- Ensure compliance with company policies and statutory regulations.

Reconciliation & Closing Activities

- Vendor Ledger Reconciliation.
- Advance and Security Deposit Reconciliation.
- Bank Reconciliation (where applicable).
- General Ledger Scrutiny.
- Monthly Accounts Payable Closing.
- Support monthly, quarterly, and annual financial closing activities.

MIS & Reporting

- Prepare daily, weekly, and monthly payment reports.
- Vendor ageing reports and outstanding payable analysis.
- Payment forecasts and cash flow inputs.
- SAP-based MIS reports for management review.
- Provide reports and schedules required for audits.

Audit & Compliance

- Support Internal Audit, Statutory Audit, Cost Audit, GST Audit, and Tax Audit.
- Ensure availability of complete documentation and SAP reports during audits.
- Implement audit recommendations related to Accounts Payable.

Process Improvement

- Ensure adherence to SOPs and internal control procedures.
- Identify opportunities to improve payment processes and SAP utilization.
- Support implementation of process improvements and automation initiatives.

Educational Qualification

- B.Com (Mandatory)




- M.Com / CA Inter / CMA Inter (Preferred)

Experience

- 6-10 years of relevant experience in Accounts Payable and Plant Accounting within a manufacturing or engineering organization.
- Hands-on experience with SAP S/4HANA (FI/AP Module) is mandatory.
- Experience in handling high-volume vendor payments and statutory compliance.

Technical Skills

- Strong knowledge of SAP S/4HANA (FI/AP Module.)
- Sound understanding of Procure-to-Pay (P2P) processes.
- Knowledge of GST, TDS, Income Tax provisions, and accounting standards.
- Proficiency in Microsoft Excel and financial reporting.
- Solid reconciliation and analytical skills.

Key Competencies

- Attention to detail and high level of accuracy.
- Strong analytical and problem-solving abilities.
- Effective planning and time management.
- Good communication and coordination skills.
- Ability to work under pressure and meet deadlines.
- Integrity, accountability, and confidentiality.
- Team-oriented with a continuous improvement mindset.

Key Performance Indicators (KPIs)

- Timely processing of vendor payments as per payment schedule.
- Accuracy of accounting entries in SAP S/4HANA.
- Zero major audit observations related to Accounts Payable.
- Timely completion of month-end Accounts Payable closing.
- Accurate GST and TDS accounting with statutory compliance.
- Timely reconciliation of vendor accounts.
- Prompt resolution of vendor payment queries.
- Compliance with internal financial controls and SOPs.

Preferred Industry

- Manufacturing
- Pre-Engineered Buildings (PEB)
- Steel
- Heavy Engineering
- EPC
- Infrastructure

Interested candidates can forward their CVs to [email protected]

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