- Process and verify vendor invoices related to shipping lines, airlines, transporters, CHA, warehouses, overseas agents, and other logistics service providers.
- Match vendor invoices with Purchase Orders (PO), shipment/job files, and supporting documents before processing.
- Ensure timely booking of purchase invoices in the accounting system.
- Prepare vendor payment schedules as per agreed credit terms.
- Process NEFT/RTGS and online vendor payments after obtaining necessary approvals.
- Perform vendor ledger reconciliation and resolve invoice discrepancies.
- Coordinate with Operations, Documentation, Pricing, and Customer Service teams for invoice verification.
- Reconcile vendor statements on a monthly basis.
- Maintain accurate accounts payable records and supporting documents.
- Assist in month-end closing by preparing accruals for pending vendor invoices.
- Ensure compliance with GST, TDS, and other statutory requirements applicable to vendor payments.
- Handle debit notes, credit notes, and vendor queries professionally.
- Maintain proper filing of invoices and payment records for audit purposes.
- Support internal and statutory audits by providing required documentation.
- Prepare AP reports, aging reports, and MIS as required by management.