Job Summary

We are looking for a detail-oriented and highly organized Payroll Processing Executive to manage end-to-end payroll operations, statutory compliance, payroll accounting, and related finance activities. The role is responsible for processing payroll for approximately 2,500 on-roll employees and supporting payroll administration for a workforce of over 5,000 employees across India.

The incumbent will ensure accurate salary processing, statutory compliance, TDS computation, payroll reconciliations, invoice processing, and payroll-related accounting activities while maintaining confidentiality and adherence to statutory timelines.

Key Responsibilities

Payroll Processing & Employee Compensation

- Process monthly payroll for approximately 2,500 on-roll employees within stipulated timelines.
- Ensure accurate computation of salaries, allowances, deductions, incentives, bonuses, reimbursements, overtime, and other employee benefits.
- Prepare payroll workings, salary registers, payroll reports, and MIS reports.
- Handle Full & Final (F&F;) settlements for exiting employees.
- Manage employee advances and loans, including tracking, recovery, and reconciliation.
- Coordinate salary disbursements and resolve payroll-related employee queries.
- Maintain payroll master data and employee records with accuracy and confidentiality.
- Support payroll audits and management reporting requirements.

TDS Management

- Compute monthly and annual TDS on salaries as per Income Tax provisions.
- Verify employee investment declarations and proof submissions.
- Process tax adjustments, exemptions, and deductions as applicable.
- Reconcile TDS deductions and ensure timely deposit of statutory dues.
- Assist in Form 16 preparation and year-end tax-related activities.
- Coordinate with employees regarding tax computations and related queries.

Statutory Compliance

- Ensure compliance with all applicable statutory regulations, including:
- Provident Fund (PF)




- Employees' State Insurance (ESI)
- Professional Tax (PT)
- Labour Welfare Fund (LWF)

- Prepare and file statutory returns within prescribed timelines.
- Generate, verify, and process statutory challans for PF, ESI, PT, LWF, and other applicable compliances.
- Maintain statutory records and documentation.
- Coordinate with government authorities, consultants, and auditors during inspections and audits.
- Ensure compliance across multiple states for Pan-India operations.

Accounting & Reconciliation

- Pass payroll-related accounting entries in ERP/accounting systems.
- Reconcile payroll accounts, salary payable accounts, statutory liabilities, advances, loans, and reimbursements.
- Perform monthly payroll-to-GL reconciliation.
- Assist in month-end and year-end closing activities.
- Prepare schedules and supporting documents for statutory and internal audits.
- Monitor payroll-related accruals and provisions.

Invoice Processing & Vendor Coordination

- Verify and process payroll-related invoices from consultants, manpower vendors, HRMS providers, and statutory agencies.
- Ensure accuracy of invoice documentation, approvals, and supporting records.
- Coordinate with vendors and internal stakeholders for invoice resolution and payment processing.
- Maintain invoice records and support accounts payable activities.
- Reconcile vendor accounts and ensure timely payments.

Reporting & MIS

- Prepare monthly payroll MIS reports and management dashboards.
- Generate reports related to headcount, salary costs, statutory liabilities, TDS, and employee benefits.




- Provide analytical support for payroll budgeting, forecasting, and manpower cost analysis.
- Support management with ad-hoc reports and data analysis requirements.

Required Skills & Competencies

- Strong hands-on experience in end-to-end payroll processing.
- Thorough knowledge of payroll taxation and TDS computation.
- Sound understanding of PF, ESI, Professional Tax, Labour Welfare Fund, and labour law compliances.
- Strong accounting knowledge with experience in payroll accounting and reconciliations.
- Experience in invoice processing and accounts payable support.
- Advanced proficiency in MS Excel (VLOOKUP, HLOOKUP, XLOOKUP, Pivot Tables, IF formulas, SUMIFS, MIS reporting, and data analysis).
- Working knowledge of HRMS platforms (ZingHR preferred).
- Familiarity with ERP and accounting software.
- Strong analytical, problem-solving, and reconciliation skills.
- High level of accuracy and attention to detail.
- Ability to manage confidential payroll and employee information.

Preferred Candidate Profile

- B.Com / M.Com or equivalent qualification in Commerce or Finance.
- 35 years of experience in payroll processing, statutory compliance, and accounting functions.
- Experience handling large employee populations in a multi-location or Pan-India environment.
- Exposure to payroll processing for 2,000+ employees will be an added advantage.
- Solid communication and stakeholder management skills.
- Ability to work under strict timelines and manage multiple priorities.

Key Performance Indicators (KPIs)

- Timely and error-free payroll processing.
- Accuracy of TDS computation and statutory compliance.
- Timely filing and payment of PF, ESI, PT, LWF, and other statutory obligations.
- Payroll reconciliation accuracy.
- Timely closure of payroll-related queries.
- Invoice processing turnaround time.
- Audit compliance and documentation readiness.

📌 Payroll Executive- Accounts (Kolkata)
🏢 Anmol Industries
📍 Kolkata