Position: Purchase Officer

Company: Naoolin Realcon Private Limited

Department: Purchase

Reporting To: Planning Manager / Management

Location: Kolkata, West Bengal

Position Summary

The Purchase Officer is responsible for planning, procuring, and coordinating the timely supply of materials and services required for the Company's real estate projects. The role involves vendor management, ERP operations, inventory monitoring, documentation, budgeting, reporting, and coordination with site, civil, accounts, and management teams to ensure uninterrupted project execution.

Key Responsibilities

Procurement & Vendor Management

- Plan material procurement based on stock verification and project requirements.
- Float enquiries to approved vendors and obtain competitive quotations.
- Negotiate rates and prepare Comparative Statements (CS).
- Obtain management approval before issuing Purchase Orders (PO) and Work Orders (WO).
- Generate PO and WO in ERP and ensure timely vendor acknowledgement.
- Follow up with vendors for material delivery as per project schedule.
- Coordinate with vendors for submission of drawings, Material Test Certificates (MTC), technical documents, and work progress reports.
- Prepare legal Purchase Orders and Work Orders whenever required.

Inventory & Material Management

- Receive and verify Stock Register, GRN Register, and Indent Register as per the Company's process.
- Ensure timely ERP entries for Stock, GRN, Indent, PO, WO, DPR, and Material Issues.
- Monitor inventory levels and maintain material delivery schedules.
- Prepare Inventory Reconciliation and Stock Reconciliation Statements.
- Conduct physical stock verification at project sites.
- Monitor material consumption and inform site teams regarding slow-moving stock or abnormal consumption.

ERP & Documentation

- Maintain accurate ERP records for all procurement activities.
- File Purchase Orders,



Work Orders, Challans, Comparative Statements, MTCs, and procurement documents systematically.
- Maintain drawing records and update the drawing register.
- Ensure complete and accurate procurement documentation for audit and compliance purposes.

Planning, MIS & Reporting

- Prepare labour and material budgets based on advance site planning.
- Monitor Budget vs Actual material costs.
- Prepare Target vs Achievement reports and delay analysis.
- Maintain MIS reports for Indent vs PO vs GRN vs DPR Consumption.
- Prepare work progress reports and Bar Chart delay analysis.
- Update labour projections and daily progress reports.
- Prepare material delivery schedules and inventory reports.
- Prepare rate comparison statements.
- Prepare physical stock verification reports and reconciliation statements.

Coordination

- Coordinate with Civil, Site, Accounts, Legal, and Management departments.
- Ensure BOQ is finalized and updated in ERP before procurement.
- Coordinate inter-site material shifting and communicate applicable shifting costs to the Accounts Department.
- Support project execution by ensuring timely procurement and material availability.

Process Responsibilities

- Receive, verify, and maintain Stock Register, GRN Register, and Indent Register in accordance with the Company's procurement process.
- Complete ERP entries for Purchase Orders, Work Orders, Goods Receipt Notes (GRN), Stock, Indents, Material Issues, and Daily Progress Reports (DPR).
- Ensure physical stock verification before processing indents.
- Maintain accurate inventory records and reconciliation statements.

Educational Qualification

- Bachelor's Degree in Commerce, Civil Engineering, Supply Chain Management, Business Administration, or a related discipline.

Preferred candidate profile

10- 12 Experience in Purchase/Procurement, preferably in the real estate or construction industry.

📌 Purchase Officer (Kolkata)
🏢 Naoolin Realcon
📍 Kolkata