Position: Planning Manager

Company: Naoolin Realcon Private Limited

Department: Projects / Planning

Reporting To: CEO / Management

Location: Kolkata, West Bengal

Position Summary

The Planning Manager is responsible for end-to-end project planning, scheduling, monitoring, coordination, and control of all real estate construction projects. The role ensures projects are executed within approved timelines, budgets, and quality standards through effective planning, resource allocation, progress tracking, risk management, and cross-functional coordination with Civil, Purchase, Estimation, Billing, MEP, Contracts, Legal, Consultants, and Site Execution teams.

The incumbent shall establish project baselines, monitor project progress against approved schedules, prepare management dashboards and MIS reports, identify project risks, and recommend corrective actions to ensure timely completion of projects.

Key Responsibilities

Project Planning & Scheduling

- Prepare detailed project execution plans from pre-construction to project handover.
- Develop Master Project Schedule, Baseline Schedule, Bar Charts, CPM, Micro Planning, and Look-Ahead Plans.
- Monitor project progress against approved schedules and initiate corrective actions wherever delays are identified.
- Prepare weekly, monthly, and quarterly project planning reports.
- Track project milestones and ensure adherence to contractual timelines.
- Prepare project recovery plans whenever schedule deviations occur.

Project Monitoring & Control

- Monitor daily construction progress through DPRs and site updates.
- Review productivity of labour, contractors, and equipment.
- Track Target vs Achievement for all ongoing projects.
- Conduct delay analysis and identify critical path activities.
- Prepare variance reports for planned versus actual progress.
- Coordinate with site teams to resolve execution bottlenecks.
- Monitor work completion against BOQ and approved project scope.

Budgeting & Cost Control

- Coordinate preparation of pre-construction budgets.
- Review BOQ, BOM, and quantity estimates before execution.
- Monitor Budget vs Actual project expenditure.
- Coordinate with Estimation and Billing teams for cost optimization.




- Review material consumption and labour productivity.
- Monitor project cash flow requirements from a planning perspective.
- Support management in cost-saving initiatives without compromising quality.

Planning Coordination

- Coordinate with Architects, Structural Consultants, MEP Consultants, and PMC teams.
- Coordinate with Purchase Department for timely procurement of materials.
- Coordinate with Stores for inventory planning and material availability.
- Coordinate with Accounts for project billing, reconciliation, and payment planning.
- Coordinate with Legal Department for statutory approvals whenever required.
- Ensure smooth communication between HO and project sites.

Resource Planning

- Prepare manpower deployment plans.
- Prepare equipment deployment schedules.
- Plan contractor mobilization and demobilization.
- Plan material procurement schedules in coordination with Purchase.
- Monitor utilization of labour and machinery.

Project Documentation & MIS

- Prepare project dashboards for Management.
- Maintain project planning records and documentation.
- Prepare:

- Master Project Schedule
- Weekly Progress Reports
- Monthly Progress Reports
- Project Synopsis
- Labour Productivity Reports
- Budget vs Actual Reports
- Delay Analysis Reports
- Recovery Plans
- Material Requirement Plans
- Contractor Performance Reports
- Executive MIS Reports
- Bar Chart Progress Reports
- Target vs Achievement Reports

- Maintain project planning data in ERP.

Risk Management

- Identify project execution risks.
- Develop mitigation plans for schedule delays.
- Monitor critical activities affecting project completion.
- Escalate major risks to Management with suitable recommendations.
- Review dependencies among various project activities.

Quality & Compliance

- Ensure project execution complies with approved drawings and specifications.




- Coordinate with QA/QC teams to ensure adherence to quality standards.
- Monitor closure of non-conformance issues.
- Ensure planning activities comply with company SOPs.

Vendor & Contractor Coordination

- Monitor contractor progress against approved work schedules.
- Evaluate contractor productivity.
- Coordinate issuance of Work Orders with the Contracts and Purchase teams.
- Support contractor billing by certifying progress milestones.
- Review contractor performance and recommend improvements.

Site Coordination

- Conduct regular project site visits.
- Review execution against approved plans.
- Verify DPRs and project progress.
- Ensure coordination among Civil, MEP, Finishing, and Infrastructure works.
- Assist execution teams in resolving planning-related issues.

Educational Qualification

- Bachelor's Degree in Civil Engineering (B.E./B.Tech Civil) Mandatory.
- Master's Degree in Construction Management / Project Management (Preferred).

Experience

- 10-12 years of experience in Project Planning, Construction Planning, or Project Coordination.
- Minimum 3-5 years in Real Estate or Building Construction Projects.
- Experience in residential, commercial, and township projects will be preferred.
- Required Skills

- Project Planning & Scheduling
- Microsoft Project
- Advanced MS Excel
- ERP Software
- BOQ & BOM Preparation
- Budgeting & Cost Control
- Quantity Estimation
- Construction Methodology
- Resource Planning
- Delay Analysis
- Critical Path Method (CPM)
- Micro Planning
- Bar Chart Preparation
- MIS Reporting
- Risk Assessment
- Contractor Management
- Cross-functional Coordination
- Robust Analytical & Decision-Making Skills
- Excellent Communication & Leadership

Core Competencies

- Strategic Planning
- Leadership
- Project Monitoring
- Time Management
- Construction Planning
- Cost Optimization
- Decision Making
- Negotiation & Coordination
- Team Management
- Problem Solving
- Attention to Detail
- Stakeholder Management

Preferred Industry

- Real Estate Developers
- Residential Construction
- High-rise Building Projects
- Commercial Projects
- Township Development
- Infrastructure Projects

📌 Planning Manager (Kolkata)
🏢 Naoolin Realcon
📍 Kolkata